Quick Reference Guide

Select the 'Addresses' view from 'Relationships' section of the navigation menu. Correct the suburb if it is blank or incorrect and the checkbox ticks for delivery address in particular.

Select the 'Contacts' view from 'Relationships' section of the navigation menu. Correct the checkbox ticks for sales, purchasing and accounts contacts

Select the 'Current Customers' view from the pull down list above the card list view to view only customers.

Select the 'Current Suppliers' view from the pull down list above the card list view to view only suppliers.

Creating a new customer

Creating a new supplier

Contract Prices And Quantities Training Guide

Click on New, change the start and end dates, add in products and pricing and select if ex or inc gst, add any customers to get the contract, change the workflow status to Active and click on Save.

Select the contract, click on New Version, make changes, change the workflow status to Active and click on Save.

This transaction is only for Deposits that appear on a bank statement that have not been entered on any card of any type. Click New, Enter the date that is on Bank Statement, Tender,Bank Account, Description, Payment Reference, Select the correct General Ledger Account, Value and Tax code. Click on Finalise.

Transaction Type = CBKDEP

This transaction is only for Payments that appear on a bank statement that have not been entered on any card of any type. Click New, Enter the date that is on Bank Statement, Tender,Bank Account, Description, Payment Reference, Select the correct General Ledger Expense Account, Value and Tax code. Click on Finalise.

Transaction Type = CBKPAY

Your regular bank payments can be handled automatically as reccuring bank payments. Let's say you have to pay rent every month. You can just setup a reccuring payment and the system will create the required payment based upon the rules that have been set up on the recurring payment itself. The recurring payment that has been set up will stand for the master payment and the status will always be OPEN.  In addition, weekly payments can also be automated. Best practice is to have your bank perform a direct debit on a regular basis. Then use a bank reconciliation rule to import the payment into your system from the bank statement.

If you are not using automated bank reconciliation import or if you can't get the bank to setup a direct debit to handle your regular payment requirement, then you would use this feature to create the payment from within Readysell.

Bankings 

The Bankings Modules contains the movements of all Money in and out of  any General Ledger Account that is has been set up and flagged as a Bank Account.

It is a list of all Payments Received being from a Customer, Cash Sales, Cheques, Eftpos, Direct Deposits and Payments made to a Supplier along with all Banking Deposits, Banking Payments and Banking Transfers.
Basically any transaction that affects any Bank Account will flow through into the Bankings Module.

Please note, there is a flag on the genera ledger chart of accounts that stands for 'Is Bank'. 
If this flag is turned off at any point in time, then if you use a tender that is linked to this bank account, you will not see the transaction in the Banking file nor the bank reconciliation

No manual entries can be added through the 'Bankings' Module.

Performing A Bank Reconciliation 

Modifying the General Ledger Chart of Accounts 

The purpose of the Chart of Accounts is to provide a listing of the different accounts used by the organisaion according to their intended purpose. Readysell has a set Chart of Accounts, the Chart is reviewed by the Site as additonal Accounts may need to be modified/added. The AccountIDs are not to be changed as they are mandatory and used in various areas within Readysell. Adding and Modifying Accounts is the way to go.

Before you start trading with Readysell you must adjust the settings on your main bank account and setup any additional bank accounts! As the bank account details from your main bank account print on your sale invoices!

Setting up the Primary Bank account and Other Bank Accounts.

You can only have 1 Primary Bank Account but many Bank Accounts.
Readysell has a standardised chart of accounts that you can add accounts to.
Once all the bank accounts are set up, ensure that you have all tenders set up to point to the correct bank account Setting up a Tender

1. Log onto Readysell>Financials>General Ledger>Accounts>List View
   If you are working from Tree View, click on the Expand All action button in the top ribbon (task bar) 

2. Find in the Asset section the main bank account 11505 and highlight it

3. In the Detail area, field = Description, enter the Bank Account eg could be Bank itself along with the name or just the name of the bank account
   

    Show me

   

4. Click on the Settings Tab
   'Is Bank Account' = Ticked
   'Primary Bank Account = Ticked
   Bank Account Bank = type in the bank EG NAB
   Bank Account name = type in the name of the Bank Account
   Bank Account BSB = type in the BSB 
   Bank Account Number = type in the Bank Account number
   Click on SAVE
   

    Show me

   

5. If you have any other bank accounts, do the same.

For Visa/Credit Card accounts, Readysell has a list in the Liability area starts at 34000
Make the appropriate changes and Save

Adding/Removing Transaction Types from a General Ledger Chart of Account 

Readysell allows you to restrict certain transaction types from a General Ledger Account to reduce the chance of errors.

Setting up General Ledger Account Budgets 

General ledger budget figures let you measure actual performance against your expectations. The general ledger figures are of not much use on their own. At some point you have to compare your general ledger results against some expected standard. The budget figures allow you to record your expected results, your business plan, in advance. Then to monitor actual performance to see if you are meeting your goals.

All well run business enterprises have a business plan and compare results against the plan. Best practice is to enter general ledger budgets, at least on a few key accounts like revenue and expenses, at the start of the year. Then every month check your results against your expectation. If the business is not performing as expected, you will have time to do something about it before the end of the year.

Entering a Manual General Journal 

A Manual General Ledger Journal is only entered when you need to record a nonroutine transactions, such as depreciation, sale of an asset, etc. When inserting a general journal you must enter the account to be debited and the account to be credited and the amounts. Once a transaction is recorded in the general journal, the amounts are then posted to the appropriate accounts for that period.

If a source transaction has been posted to the wrong general ledger account or the value of the transaction is incorrect, a general ledger journal is not the way to go. You must go back to the source transaction and fix it from there.

Transaction Type = 'GLJMAN'

Adjusting incorrect stock levels using a stock quantity adjustment  

Select the All Products view from the filter pull down list above the products list to view All Products.

Select the Active Products view from the filter pull down list above the products list to view only active products.

Search for the product, edit the fields that you require changed.  Click on button Save if you have made any changes.

Using the Price Calculator 

Adding notes to products and optionally setting them to display on sales 

Correctly setup product categories and get the most from sales reporting and the general ledger 

Entering and processing a sale order

Entering and processing a sale quote

Cancelling a sale order

Entering and processing a sale shipment

Manually creating a picking slip for a sale shipment. Create a new sales order, add in customer, reference and products, click on button Ship, click on button Pick. This will set the status of the sale shipment to in progress and print off a picking slip so you can go and pick and pack the goods, then click on button Complete when you are ready to invoice the sale.

Entering a sales credit as a shipment

Reversing an existing sale shipment

Manually invoicing one or more finalised sale shipments

Where more than one sale shipments have been created for a sales order and the finalize button is activated or the customer is set to one invoice per order, open the sale shipments module, search for the customer, select all sale shipments to invoice (use Ctrl and click on all sale shipments to be invoice) and click on button Invoice. This opens the Invoice window ready for you to click on button Finalize.

Entering a pre paid order (like a lay by)

Lay-bys in Readysell 8 are processed by making a payment against a sales order. Use the Pay button on the top ribbon to make a payment against the order (which can be the whole amount at once or payments by installments).

Finalising a pre paid order

Select the sales order and click on the Pay button on the top ribbon of the sales order. Process the payment on the sales order. Auto warehousing will kick in and release the sale shipment and print the picking slip and the sale shipment can then be completed.

Exporting a list of sales back orders

Open up the Sales Back Orders module, make sure your filter at the top shows Outstanding Back Orders. Hold down the Ctrl and A buttons on your keyboard to select all sales back orders in the list, click on button Show In Report, select the type of report you want (by customer or by supplier) and the report previews to screen.

Generating a delivery manifest through scanning invoices

Open up Sales and then Deliveries. Create a New delivery, scan in all the invoices/shipments to be added to the delivery in the order you wish to have them delivered, click on button Save, click on button Tag As Delivered, click on button Show In Report, select Delivery Manifest and click on button Print. Once the delivery has been completed, if there are any that weren't delivered you can delete those off and then Post the Delivery

Batch invoicing customers using a sale invoice run

Invoicing customers who are set to Batch Invoicing (i.e. one invoice per month). They receive delivery dockets throughout the month and then get an invoice at the end of the month for all of those delivery dockets. Open up sales and then Invoice Runs, create a New sale run, Extract Shipments onto the run to be invoiced, click on OK, click on button Generate Invoices to invoice the shipments and then click on Generate Email Batch and then click on Run Batch to email them off to the customers.

Making a Payout

Creating a new pay-out for the purpose of taking money out of your till
Open up sales and then Pay-ins/Pay-outs, click on button New, select the direction of Out and select the tender, select the reason, key in the value, click on button Save, add in a Note if required, click on button Finalise.

Making a Payin

Creating a new pay-in for the purpose of putting money into your till
Open up sales and then Pay-ins/Pay-outs, click on button New, select the direction of In and select the tender, select the reason, key in the value, click on button Save, add in a Note if required, click on button Finalise.

Select the 'Outstanding Purchase Orders' view from the pull down list above the purchase order list view to view only outstanding PO's. Then use the autofilter row and full text search to find the order.

Enter the transaction number and search for the order you are receiving, select the order in the list. If a purchase order has been received you will not be able to cancel the order otherwise on the top panel click on Cancel Order

Scan checking purchase receipts

Receipting ordered goods using a purchase receipt

Manually invoicing one or more finalized purchase receipt

Generating purchase orders using a purchase run

Reversing a posted purchase receipt

Reversing a receipt when qty on hand is insufficient