Initial setup before starting to use pre-ordered products for the first time

Overview

Before you start using pre-ordered products module, there are a few settings you need to complete. You have to make sure there is a special non-stock product with a product type of “preordered product” on your system. You may also want to create a product category so the sales revenue from pre-ordered products can be split in the general ledger from other sales.

Set up and Schedule the Task to Invoice Preordered Products

Admininstration>advanced>Invoice Preordered Products
Turn the Tick on for ‘Enabled’ if you wish to have it run autmatically
Schedule: https://readysell.atlassian.net/wiki/spaces/RSELL/pages/1278258

Setup a separate General ledger account for use by pre-ordered product redemption.

When pre-ordered products are used on sale invoices. The sale line is shown followed by a reversal. We need the revenue from the reversal to go to a separate general ledger account. So that those reversals do not show as a reduction in real sales.

Create a separate Product Category for pre-ordered products.

We need to be able to put the revenue from reversals of pre-ordered products to the general ledger account we created above. To do this you need a separate product category that uses the general ledger account we created.

NOTE:

Set up a Product Category in the Non Stock Products area. If you choose to break up your revenue to account for Pre Ordered Products Redeemed you can set up a different general ledger account and assign it to this product category otherwise leave all the general ledger accounts blank.

Setting up the Product to stand for the Credit Redemption line

The credit redemption product needs to be set up as a type = PreorderProduct.
This product should already exist please check the product module. Search for ProductType = Preordered Product
Readysell suggests that the product code to stand for the redemption credit line be 'PO'

If the redemption product does not exist please then create as per instructions below:

Go to products
Click on New
ProductID = PO
Product category = non stock product category created see above
Status = Active
Name = Preordered Product
On the settings tab> tax code buy and tax code sell
Type = Preordered

You can only have 1 product set up in the system with a type = preordered charge