Extracting sale shipments into deliveries
To extract sale shipments into a delivery:
- From the Navigation panel click Sales then Deliveries
- Click the New button
- Click the Extract Delivery button to show the Extract Delivery window
- Select a Sale Shipment Set if one that suits your requirements already exists
- If there is no appropriate sale shipment set, click the drop-down on the sale shipment set field and click New. Then enter the criteria by clicking "+" next to the red "And" on the screen. You may for example select for sale shipments where the carrier is a particular carrier code
- After you have extracted your delivery you can delete lines as required then use the Show in Report button to print the
- Delivery Run List
- Delivery Manifest
Creating a sale shipment set based on delivery runs and extracting sale shipments onto the delivery based on that set
This relies on the customer card/s having the Delivery Run set on the Address on the Address tab on the Card. And if the sale does not have a customer card on it, but has a customer name and address on the Customer tab, make sure you select the Delivery Run from this tab.
The Sales Orders, Customer tab will need the Delivery Run field added to it, if it hasn't already, along with the Sale Shipment Customer tab requiring this field, if it hasn't already been added. (right click on the Customer tab, left click on Customize Layout, find and select Delivery Run, hold down a left click and add it to that window/tab - remember to save this as a view variant so that the computer remembers the field)
- From the Navigation panel, open up Sales, click on Deliveries
- Click on button New
- Click on button Extract Delivery
The Extract Delivery window opens - Drop the Sale Shipment Set (click on the drop down arrow on the right hand side)
- Click on button New
The Sale Shipment Set window opens - Give the set a Name, something like Delivery Run North
- Leave the Query window empty
- Select the Start Date of the date of the delivery run (this is not a compulsory field at this point, but once you select the run set you will then need to select it on the Extract Delivery window)
- Select the End Date of the date of the delivery run
- Select the Carrier if there is an assigned carrier to this delivery run (leave it open if you wish to select it at time of delivery instead)
- Select the Delivery Run code (Documentation on creating Delivery Runs: Runs - Delivery Runs)
- Sales With No Customer flag
- If the flag is off, it will not include sales in the extraction where there is no customer code selected at the time of the sale
- If the flag is on, it will include sales in the extraction where is no customer code selected at the time of the sale
- Click on button Save and Close
Back in the Extract Delivery Window... - Select that run set from the Sale Shipment Set drop down list
- Click on button OK
- Review the sale shipments extracted onto the window
Note: You do not need to include in the query anything about extracting a sale shipment that is already marked for delivery or already delivered. The system knows not to extract something has already been extracted.