Setting up & handling of Non Stock Suppliers

Owned by Diane Partridge
Last updated: May 08, 2023

Overview

A non-stock supplier is a supplier that you do not purchase stock from. It is a supplier that provides you with a form of a service/expense.

If you choose not to have a card stand for the non stock suppliers, then you can create bank reconciliation rules if you are using importing of bank statements, or just a manual bank payment and expense it accordingly

Tidying up of Supplier Card settings

Assigning Card type to Non-stock supplier - Optional. You can run your supplier payment run by Card type for all non-stock suppliers

  1. Check to see if there is a card type to stand for non-stock supplier = NS Non-Stock Supplier. Card Type
  2. Log onto readysell>relationships>cards
  3. Find a card that is for a non-stock supplier. Eg Telstra
  4. Highlight the card and click on the field in the detail area called 'Card type'
  5. select the card type that stands for Non-Stock Supplier
  6. Click on Save
  7. Do this for all non-stock expense suppliers


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Assigning Account, Supplier Acc Number, Payment Term, Supplier tender to the non-stock supplier
  1. Log onto readysell>relationships>cards
  2. Find a card that is a non-stock supplier. Eg Telstra
  3. Highlight the cardid and click on tab 'Settings'> Supplier Settings
  4. Select the General Ledger expense account to the field 'Account'
  5. Insert your supplier account number with the supplier into the field 'Supplier Acc Number'
  6. Check the Payment term or select the correct one
  7. Check the Supplier Tender or select the correct one
  8. If you are emailing remittance, turn the check box on 'Auto Email Remit'
  9. Click on Save
  10. Turn the tick OFF for the field Backorder Allowed
Checking Supplier Contacts for Emailing of Remittances
  • Log onto readysell>relationships>cards
  • Find a card that is a non-stock supplier. Eg Telstra
  • Highlight the cardid and click on the tab 'Contacts
  • Find or insert the contact that will receive the supplier remittance
  • Ensure there is a contact name, email address and 'accounts receivable' is ticked
  • Click on Save

Insert the Supplier Debit to stand for the Invoice from the Non-stock Supplier Entering Supplier Debit through Cards

Pay the Non-stock supplier either via a payment run or manual process Supplier Payment Runs Entering and allocating a Supplier Payment through Cards using 'Pay' button