End of Day Simplified

Owned by Sharon Harden (Unlicensed)
Last updated: May 28, 2021 by Diane Partridge
4 min read

Cash Drawer/s

Pull out the cash, put back the exact float required and what is left should be the takings in cash for the day

Put all cheques aside with the cash

EFTPOS

Settle your EFTPOS unit/s and get the totals ready for the end of day process through Readysell.
If you don't have the capability to manually settle the eftpos device, then add up all the eftpos receipts.

Run a Combined ZRead Report

  1. Navigation Panel > Reports > Form Reports

    1. Report ID: F-139

    2. Report Name: Combined ZRead Report

  2. Select that report

  3. On the right-hand side, tab Parameters

  4. Select the parameter Combined Z Read Date Parameters

  5. Click on the button Show Report Using Parameters

    1. Date: make sure this is set to today’s date (the date of the end of day you are doing this for)

    2. Site: should be set to the current site you are doing the end of day for

    3. Workstation Set: only select the workstation set if you have more than one pc using the same cash drawer. If not, then leave this empty

  6. Click on the button OK

  7. Print the report to check balances against the cash count

Now go to Navigation Panel > Sales > Shifts

End of the day using Workstation Sets

  1. Highlight all the Open shifts in the Workstation Set for the day.
    Alternatively, if there are no shifts that have not been ended you just highlight the first open shift for that day for the workstation set

  2. Drop the arrow on the action button Cash Count in the top ribbon

  3. Select “Count Work Station Set”

  4. Place in the Counted field for 1 CASH the total counted out of the cash drawer less the float - it should equal the Value field which also should equal the Combined ZRead Report balance for 1 CASH

  5. Place in the Counted field for 2 CHEQUE the total added up of all cheques from the cash drawer - it should equal the Value field which also should equal the Combined ZRead Report balance for 2 CHEQUE

  6. Place in the Counted field for 3 CARD using the totals balance from the settlement from the EFTPOS unit - it should equal the Value field which also should equal the Combined ZRead Report balance for 2 EFTPOS

  7. Click on the button OK
    If there is a cash count variance on any of the tenders, the system will create the appropriate banking to stand for the variance.
    If you think that there should not be a variance at all, then enter into the counted field the actual value from the value field and investigate it later.
    Shifts can always be recounted the next day.

  8. Now that the counts have been entered, you need to End the Shift by workstation set

  9. Drop the arrow on the action button ‘End Shift’ in the top ribbon and select ‘By workstation set’.

  10. If you forget to end the shift and the system reference is on to auto end the shift, there is a task “Auto End Shifts' that will run if the task is set to Enabled.
    This task runs overnight.

  11. Next, you can rerun the Combined ZRead report again to put with the cash and cheques and EFTPOS settlement to give to accounts the next day.

  12. You can also run the Bank Deposit report from Form Reports if it is required.

Go home - you’re done!!!

End of the day using individual shift/workstation

 

  1. Select the shift you are wanting to count

  2. Drop the arrow in the top ribbon on the action button Cash Count

  3. Select “Count Individual Shift”

  4. Place in the Counted field for 1 CASH the total counted out of the cash drawer less the float - it should equal the Value field which also should equal the Combined ZRead Report balance for 1 CASH

  5. Place in the Counted field for 2 CHEQUE the total added up of all cheques from the cash drawer - it should equal the Value field which also should equal the Combined ZRead Report balance for 2 CHEQUE

  6. Place in the Counted field for 3 CARD using the totals balance from the settlement from the EFTPOS unit - it should equal the Value field which also should equal the Combined ZRead Report balance for 2 EFTPOS

  7. Click on the button OK

  8. Repeat the above step for any other workstations that have cash drawers and EFTPOS units on them.

  9. Now that the counts have been entered, you need to end the shift by workstation

  10. Drop the arrow on the action button ‘End Shift’ in the top ribbon and select by Workstation

  11. Repeat for each workstation

  12. If you forget to end the shift/s and the system reference is on to auto end the shift, there is a task “Auto End Shifts' that will run if the task is set to Enabled.
    This task runs overnight.

  13. Next, run the Combined ZRead report again to put with the cash and cheques and EFTPOS settlement to give to accounts the next day.

Go home - you’re done!!!

 

If the cash count is out,

  1. Find and select List Report: Sales By Tender

  2. If you don’t already have this List Report - Download it from the Readysell Store

  3. Then run the report by selecting it, select the Parameter of Sale Invoice Tender Parameters

  4. Click on the button Show report Using Parameters

  5. Put in the Start Date and End Date

  6. Leave all other fields empty (unless you want to specify a Site for this report if you are multi-site)

  7. Click on the button OK

  8. This will show all sales lines by tender so you can work out which value has the incorrect tender, you can then reverse the Shipment and retender it to the correct tender.

  9. Re-run the cash count again to resubmit the correct Counted totals