/
Reversing an auto stock adjustment using purchase receipt

Reversing an auto stock adjustment using purchase receipt

Owned by Van Ho (Deactivated)
Last updated: Nov 12, 2014

There had been cases where a sale shipment was expeditiously posted with the aid of an auto stock adjustment transaction (the Auto Stock Adjust (Win) feature is set on for the user's workstation). The purchase receipt that followed to offset the auto stock adjustment transaction was created, only that it was dated incorrectly for this to work as intended (chronologically the purchase receipt date should be the same as the sale shipment or one day earlier for the offset to take effect). This is then further compounded by the purchase receipt reversal was prohibited by the workflow as it would cause a negative product quantity on hand i.e. insufficient QOH.

The problem and corrective actions are depicted below

 

Scenario Event Sequence Day 1    Day 2    Explanation

Create Sale Shipment

(Auto Stock Adjustment)

    (tick)

   ((tick))

 
  • Successfully posted as a result of auto stock adjustment transaction had increased the stock QOH sufficiently
  • Auto Stock Adjustment transaction was triggered by the setting of the Auto Stock Adjust (Win) in the user's Readysell Workstations 
Create Purchase Receipt#1     (tick)  
  • Successful posted, however the transaction was incorrectly dated as Day 2 i.e. should have been dated as Day 1 or earlier.
  • To achieve the purpose of offsetting the auto stock adjustment transaction, chronologically the purchase receipt date should be the same as the sale shipment or one day earlier
Reverse Purchase Receipt#1     (error)
  •  Realised that Purchase Receipt#1 did not work as intended, a reversal entered but was unsuccessful due to insufficient stock QOH
Corrective Action Sequence
 Day 2 Note
Create Stock Quantity          Adjustment#1      (tick)
  • To increase the stock quantity sufficiently to enable successful execution of the pending receipt reversal
    e.g. if the purchase receipt reversal would cause the QOH to be -5 then the stock adjustment QTY must be set to 5 (or more)
  • Ensure the transaction date is backdate to Day 1
Reverse Purchase Receipt#1     (tick)
  • As a result of the stock quantity adjustment, there is sufficient QOH for the reversal to be successful
  • Ensure the transaction date is backdate to Day 1
Create Purchase Receipt#2      (tick)
  • This receipt replaces Purchase Receipt#1 
  • Ensure the transaction date is backdate to Day 1(or 1 day earlier) to facilitate the offset of the auto stock adjustment transaction
Create Stock Quantity Adjustment#2     (tick)
  • To decrease the stock quantity to achieve a net zero quantity for the stock quantity adjustments made
    i.e. Stock Quantity Adjustment#1 QTY + Stock Quantity Adjustment#2 QTY = 0
    e.g. if SQA#1 QTY = 5 then SQA#2 QTY must be set to -5
           5 + (-5) = 0 
  • Ensure the transaction date is backdate to Day 1

 

 

Related content