Entering Supplier Debit through Cards

Owned by Diane Partridge
Last updated: Sept 05, 2018
2 min read

Supplier Debits are purely Expense/Service type transactions that have no affect on physical stock on hand eg a telephone bill, water rates, internet services etc.
If stock is received it should be entered through the Purchase order/Receipting/Invoicing module not through cards as a Supplier Debit. 


If you choose to use the GST Correct action button please ensure that this is only used for a very small rounding variance in respect to tax value variance.

If the supplier has issued you with a financial invoice that has been partly charged tax and the remainder not charged tax, then work out the taxable amount, insert that with the correct tax code then add another line for the non taxable value with the correct tax exempt code.


Data Tidy ups for Debits and Credits

  1. On each supplier card try and get your account code with the supplier and insert it into cards>settings>supplier settings>supplier Acc Number
  2. On each supplier if the payment tender is always the same please assign it to the supplier card>settings>supplier settings>supplier tender
  3. On each supplier check the payment term supplier card>settings>supplier settings>payment term
  4. On each non stock supplier, apply a general ledger account for whatever the expense maybe . At the time you insert the supplier debit and drawer the supplier cardid, this general ledger account will default. The general ledger account can be changed when inserting a debit/credit note from the default account assigned to the supplier cardid. Supplier card>settings>supplier settings>account

Procedure

  1. Log onto Readysell>relationships>cards
  2. Drop the filter in the top ribbon for 'Current suppliers' or 'all cards'
  3. Search and highlight the supplier
  4. Down arrow on the 'New' action button in the top ribbon and highlight Supplier Debit
  5. Supplier debit window appears
  6. Todays default date will appear, you can change it if need be date on the invoice
  7. Check the cardid on the screen
  8. Enter a decription to best describe the debit
  9. On the Lines detail if you have the General Ledger account assigned to the card, it will draw to the screen. If you dont then search and select the appropriate general ledger expense account
  10. Enter the value ex or value inc and the appropriate tax code
    • If the Invoice you are entering has partial items with GST and the other items are exempt,  please ensure that you work out the value that is taxable and the value that is not taxable and insert two lines with the correct GST Tax Code and Tax Value. 
  11. Click on either 'Finalise' or 'Finalise and New'.