Inventory Training Guide

Assumed Knowledge

Before you attempt the Inventory training guide, you must complete:

The Readysell overview training guide
The parts of the warehousing training guide dealing with stock adjustments
The parts of the purchasing training guide dealing with purchase receipts

The skills covered by the training guide segments listed above are taken as assumed knowledge. Do not proceed with this segment of the training guide until you have reviewed the training guide segments listed above and successfully completed the skills test at the end of those earlier training guide segments. You can't successfully complete this segment of the training guide without the skills covered in those earlier segments. There are no effective short-cuts! Don't sell yourself short by skipping those essential skills.

Product Overview

Products

The product contains the most general information about a product. The product id, product name etc.

Most of the more variable information about products is on a separate set of lists including:

Sell prices are held on a list of product price levels allowing unlimited sell price levels.

Costs are held on a list of suppliers for the product. Allowing unlimited suppliers and different costs and units for each supplier,
Alternate codes such as bar codes are held on a separate list of alternate product codes. Allowing unlimited bar codes, supplier codes etc. for each product.

The product status indicates the current state of the product and affects where in the system it can be used.

If you have multiple product codes of the one product, keep the main product code if it is an office brands product and set the other products to have a status of Obsolete so that they will not reorder and set the 'Ignore status' ticked on the setting tab on.
Alternatively, merge the products into the master product.

	Obsolete	Discontinued
Sales		¹
Purchase Runs	²
Manual Purchases
Supplier Credits
Other Product Transactions

¹ Lines show highlighted in red when used
²By default, can be overridden

Product Status is now colour coded is some cases as per the key shown above. Readysell has also made our new conditional formatting feature all users. So you can add additional colour rules to lists views and transaction lines yourself. See Changing the formatting on lists using appearance rules

Purchase runs for Back Orders Only should include products that are on sales backorder, no matter what their status is as long as you have ticked the checkbox on the purchase run 'Include Indent Products' and all other checkboxes within the purchase run that may meet your criteria eg Include Obsolete Products etc.

So if you want to only purchase a product by sales backorder.

If the flag 'Always Purchase Back Order' is ticked, this means even if the back order purchase is on an outstanding purchase order, order it again.

Please note

When setting the status to Indent the Ignore Status field will be flagged as True. So when an automatic product update is run the status of the product will not change.

On all Purchase Run Types, other than Back Orders Only, the tick box/flag is greyed out for Include Indent Products.

If you need to include Indent products in your existing and new purchase run sets, change the Purchase Run Type to be Back Orders Only, turn on the tick for 'Include Indent Products' and then change the Purchase Run Type back to be what was originally set as. Save your changes. This will make sure that Indent products are then always included in your purchase runs.

Inventory Video Training

(Before using any videos, don't get stuck with viewing a tiny image, see How To Play Videos )

Watch those training videos on inventory and products:

Key Inventory Skills

From the Navigation panel select 'Inventory'. Then select 'Products'. From the product list view you can complete the following common actions:

From the Navigation Panel select Inventory. Then select Products. From the Product list view you need to know how to complete all the basic actions below. You should then learn how to complete all of the advanced processes.

Basic Inventory Processes

Star Rating	How To	Skills Test
*****	Checking imported product data before training leads to a better training experience	Select the 'Products' list view from the 'Inventory' option on the navigation panel. Check sell prices, supplier cost prices, product units for a few key products. In particular check product supplier costs for products you buy in one unit such as box and break down to stock in smaller units such as each. Check sell prices for those products as well. Also check product units and quantities.
*****	Find a product	Use the Text To Search (Search) field at the top right of the window or enter the Product ID or name on the filter row above the products list.
****	Adjusting incorrect stock levels using a stock quantity adjustment	Start stock adjustments list view from the inventory navigation panel. Click on new, enter a product to be adjusted and a reason for adjustment, then finalise the stock quantity adjustment
*****	Range rationalisation and viewing active or archived products	Select the All Products view from the filter pull down list above the products list to view All Products. Select the Active Products view from the filter pull down list above the products list to view only active products.
****	Create a new product	Click on button New, key in the Product ID, select a new category, key in the name of the product. Adjust settings on the general, sell prices, sites, suppliers and settings tab. Click on button Save when finished
****	Change a existing product	Search for the product, edit the fields that you require changed. Click on button Save if you have made any changes.
***	Using the Price Calculator	Find the product you are interested in. Then click on the price calculate button on the ribbon above the product. Price Calculator can also be accessed from the Tools menu.
*	Adding notes to products and optionally setting them to display on sales	Find the product to which a note is to be added. Click on the Notes button on the ribbon above the product. Enter your note text, set display on sale if required then click save.
*	Correctly setup product categories and get the most from sales reporting and the general ledger	From Administration on the Navigation Panel, Click on Product Categories. Check the available categories and the general ledger account overrides on the category branches. Check you non-stock categories are broken up sufficiently to cover your service and other work.