Overview

To access system types select Administration, Advanced, System types from the navigation menu. Select the system reference type you want. A list of system references display under each system type. Change the value of the system reference you want to change then click save. The next time you start Readysell, the change will be active.

The system reference codes inside each system type control many aspects of how the system functions.

The system types

Code	Description	Default Value
ALLOCATE-HELD-ORDERS	Allocate stock to orders that are placed on hold	False
AUTO-CLOSE-SALE-INVOICE-WHEN-POSTED	Auto Close Sale Invoice When Posted	0
AUTO-CLOSE-SALE-ORDER-WHEN-POSTED	Auto Close Sale Order When Posted	0
AUTO-CLOSE-SALE-SHIPMENT-WHEN-POSTED	Auto Close Sale Shipment When Posted	0
AUTO-CREDIT-NOTE	Product ID that should be used to automatically contra lines in credits	CN
AUTO-END-SHIFT	Auto end shift	True
AUTO-END-SHIFT-AGE-THRESHOLD	Hours prior to midnight at which a shifts should automatically end.	18
CASH-COUNT-REQUIRED	Cash count required set to True to prevent close of shift for a workstation until a cash count is entered and posted.	False
CASH-COUNT-VARIANCE-ACCOUNT	Account used when there is a variance during cash count	80045
CASH-COUNT-VARIANCE-WARNING-PERCENT	Threshold (in percent) which, if exceeded, triggers a warning about cash count variance.	150
CASH-COUNT-VARIANCE-WARNING-VALUE	Threshold (in dollars) which, if exceeded, triggers a warning about cash count variance.	0
CONSIGNMENT-CUT-OFF	Time after which consignment flows into next day	12
CONSIGNMENT-EDIT-DAYS	Set the days that consignment detail of the sale shipment can be edited.	2
CONTRACT-PRICE-PRIORITY	Contract price priority. Always use the contract price on sales if a contract price applies. Even if the value of the sale line due to the contract is higher than the normal sell price. Note. This will apply to sales entered manually into Readysell, but the price rules on your website are up to the website itself and may be different. For example your website may not take any notice of this flag. We advise testing the result on your website for one customer if you change this flag.	False
CUSTOMER-IS-REQUIRED	Customer is required for sale order, sale shipment and service order.	0
DONT-SPLIT-LINES-IF-STOCK-ALLOCATION-OFF	Don't split lines if 'Stock Allocation' is off	False
DROP-SHIPPING	Drop Shipping Features Enabled	0
DROP-SHIPPING-USE-SELL-AS-COST	Use the sell price of the product as the cost at supplier when drop shipping	0
EXTRACT-PRODUCT-HISTORY-MONTHS	Months of history to search back when using the extract products screen.	2
GENERATED-CONTRACT-INCLUDE-TAX	Include tax in contracts generated from orders or quotes	False
GIFT-VOUCHER-EXPIRY	Number of months before a gift voucher expires.	12
GIFT-VOUCHER-EXPIRY-EXTENSION	Number of days added when extending gift voucher expiry date.	14
HIRE	Hire Features Enabled	False
IMPROVED-METER-CHARGE-RUN-SHIPMENT-LINE-QUANTITY	This is a feature flag to turn on the improved the meter charge run sale shipment line quantity. If the value = false the shipment will print a Qtyshippped = 1 and Price = total value If the value = True the shipment will print a Qtyshipped = number of total copy clicks price = each price for the copy click value = Qtyshipped x unit price eg copy clicks = 1000 so qty shipped = 1000, price each = $0.025 value = $25.00 ex	False or True
INVOICE-NUMBER-IS-SHIPMENT-NUMBER	Sale Invoice number is Sale Shipment Number	False
LAY-BY-CANCELLATION-CAP	Maximum charge when cancelling a lay-by	40
LAY-BY-CANCELLATION-FEE	Fee applied when cancelling a lay-by	0
LAY-BY-CANCELLATION-PERCENT	Percentage of paid value forfeited when cancelling a lay-by	100
LAY-BY-CANCELLATION-PRODUCT	Lay-by cancellation product	LBC
LAY-BY-DEPOSIT	Percent deposit required for a lay-by	10
LAY-BY-EXPIRY-WEEKS	Weeks after which a lay-by is created when it expires.	8
LOW-GP-PERCENT-LINE-THRESHOLD	Gross profit percentage for a line at which a warning is displayed when entering a sale. Refer to Optional validation message system type to set the required warning message to be issued	0
LOW-GP-PERCENT-THRESHOLD	Gross profit percentage at which a warning is displayed when entering a sale. Refer to Optional validation message system type to set the required warning message to be issued	0
LOW-MARGIN-PERCENT-THRESHOLD	Mark-up percentage at which a warning is displayed when entering a sale. Refer to Optional validation message system type to set the required warning message to be issued	0
LOW-MARGIN-PERCENT-LINE-THRESHOLD	Mark-up percentage for a line at which a warning is displayed when entering a sale. Refer to Optional validation message system type to set the required warning message to be issued	0
LOW-MARGIN-LINE-THRESHOLD	Margin value for a line at which a warning is displayed when entering a sale. Refer to Optional validation message system type to set the required warning message to be issued	0
LOW-MARGIN-THRESHOLD	Margin value at which a warning is displayed when entering a sale. Refer to Optional validation message system type to set the required warning message to be issued	0
MAX-SALE-VALUE-WITH-NO-CUSTOMER	Enter a $value in the field of Value of this system type. If the sale is less than the value in this system reference, you do not need a customer on the sales order. If the value of the sale is greater than the value in the system reference, you need to add a customer to the sales order.	Enter a value if you want this to apply or leave it blank if not
METER-CHARGE-RUN-COMMENT-LINE-TEMPLATE	Template used to format the meter charge run sale shipment/invoice comment line notes for the Machine itself. You can change this but it will be at your own risk. Note: the meter charge invoice already prints certain texts for a type = comment line or meter charge comment charge, this template is additional text. The values are set by using Tokens refer to Meter Types link Meter Types	Meter Billing for: Machine No: {machine}, Serial No: {serial-number} Reference: {machine-customer-reference}
METER-CHARGE-RUN-LINE-NOTE-TEMPLATE	The notes to print on a tax invoice for Meter charge runs default to what is in the value field. If you dont want the minimum charge to appear as per this text, please refer to system type 'OVERRIDE-MINIMUM-METER-CHARGE-RUN-LINE-NOTE-TEMPLATE' value. If you wish to see the price display with 4 decimal places in the notes tab the format = \|PRICE: ${price:0.00##}. Refer to link https://docs.microsoft.com/en-us/dotnet/standard/base-types/standard-numeric-format-strings	MINIMUM CHARGE: ${minimum-charge}\|METER #{meter}\|START READING: {old-count}\|FINISH READING: {new-count}\|TOTAL COPIES: {count-variance}\|INITIAL CHARGE COUNT: {initial-charge-count}\|INITIAL CHARGE VALUE: ${initial-charge-value}\|WEIGHT: {count-weight}\|PRICE: ${price}\|VALUE: ${value}
OFFLINE-GENERAL-JOURNAL	offline general journal	False
ORDER-CANCELLATION-CAP	Maximum charge when cancelling an order	40
ORDER-CANCELLATION-FEE	Fee applied when cancelling an order	0
ORDER-CANCELLATION-PERCENT	Percentage of paid value forfeited when cancelling an order	100
ORDER-CANCELLATION-PRODUCT	Order cancellation product	OC
ORDER-DEPOSIT	Percent deposit required for a order	20
ORDER-LOCK-ENABLED	Enable the sale order lock (prevents multiple people from editing at once)	False
ORDER-LOCK-TIMEOUT	The number of minutes after which a lock automatically expires and is released	30
OVERRIDE-MINIMUM-METER-CHARGE-RUN-LINE-NOTE-TEMPLATE	If there is a text value in this value field, then if there is a minimum charge on a meter, the text to print on the tax invoice will default to what is in this system type.	MINIMUM CHARGE: ${minimum-charge}
QUOTE-EXPIRY-DAYS	Number of days after which a quote is created that it will automatically expire	1
RECOMMENDED-SUBSTITUTION-ABOVE-PERCENT	The percentage above the price of the original product a recommended substitution may be	10
RECOMMENDED-SUBSTITUTION-BELOW-PERCENT	The percentage below the price of the original product a recommended substitution may be	10
RECOMMENDED-SUBSTITUTION-CATEGORY-LEVELS	The number of levels of categories up the tree to check for recommended substitutions	1
RECOMMENDED-SUBSTITUTION-MIN-QUANTITY-AVAILABLE	The minimum quantity available for a recommended substitution product	1
PREORDERED-PRODUCT	Preordered product	PO
Sale-Credit-Prompt-Qty-Reallocate	Prompt for user to choose either Sale credit should reallocate to sale order or not	This system reference only applies when using the Credit action buttons on shipments for now, Invoices to come not the Reverse action button on Shipments and only if the Sales order status is NOT POSTED. False: When you use the Credit action button from either a Shipment line/Header if the system reference is set to have a value of FALSE, then the system will automatically put the stock that has been credited back on the sales order line as allocated only if the Sales order status is still OPEN. True: When you use the Credit action button from either a Shipment line/Header if the system reference is set to have a value of True, then a window with Prompt for the user to click on either Yes or No as to whether you want to put the stock back onto the order If you select YES, then the quantity for the product that is being credited will go back to allocated onto the original sales order if the sales order status is still OPEN. If you select NO, then the quantity for that product that is being credited will not go back onto the sales order line as allocated if the sales order has a status of OPEN. NOTE: This system reference only applies to the Credit action buttons on the shipment for now, (invoices are to come) for sales orders with a status NOT EQUAL TO POSTED. If you reverse the shipment or invoice, the status of the sales order will go back to OPEN for the shipment lines that were reversed. If the sales order that the shipment is linked to has a status of POSTED then the system reference does not apply and nothing is added back onto the sales order
SHIP-AFTER-SUPPLY-TYPE	Specify the sale order line supply type if ship after date is filled	Waiting
SHIPMENT-DELIVERY-ADDRESS-EDIT-DAYS	Set the days after posting that the delivery address of the sale shipment can be edited	0
SORT-SALE-SHIPMENTS-BY-LOCATION	Sort sale shipments by location.	False
SHOW-ALLOCATED-ORDER-NOTICE	Show a notification when completing an order or shipment if there are any other allocated orders
SHOW-BACK-ORDER-NOTICE	Show a notification when completing an order or shipment showing the customer's existing back orders
SHOW-OUTSTANDING-SHIPMENT-NOTICE	Show a notification when completing an order or shipment if there are any other outstanding shipments
USE-CARD-SITE	Use the site set on a customer's card as the transaction site when that customer is applied to a sale	False
WAS-PRICE-EXPIRY	Number of days for which a 'was' price remains valid after a new 'now' price is set.	30

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