Overview

Pre-ordered products record a deal in Readysell that allows your customers to pay for a quantity of a product or service in advance or as per a payment schedule. The pre-ordered products are like a contract to supply goods over a period of time. You do not have to create a new product, just use a new or existing product. Then use the stock when ever they like.  Deals around services such as labour, travel time can make use of pre-ordered products. Custom printing where you hold the stock for a period of time is another good candidate. But pre-ordered product deals can apply to any product.

The benefit to your business can be the customer is locked in to buy a quantity of product from you over time. The advantages to the customer can be not holding the stock at their site, discounts for bulk purchases and the advantages of a payment plan that lets them better budget their expenses.

Examples of pre-ordered product deals in action:

• Customers want to buy blocks of labour in advance at a discounted price and want a payment plan to spread the cost over time. Many customers might have preordered product deals for various labour product. As service work is performed, the quantity of labour available on the deal is reduced. The customer can be charged at the start or over a number of months. The same labour product might be on each pre-ordered product deal. The customers might get a discount for buying a block of labour in advance.

• Customers want to buy blocks of travel time in advance at a discounted price and want a payment plan to spread the cost over time. Many customers might have preordered product deals for a non stock product that stands for travel. As service work is performed, the quantity of travel hours on the deal is reduced. The customer can be charged at the start or over a number of months. The same travel product might be on each pre-ordered product deal. The customers might get a discount for buying a block of labour in advance.

• Pre-printed stationary is produced for a customer and held in the warehouse. The customer orders more stock and their pre-printed stationary is shipped to them at no charge. As they paid for the whole lot at the start. The pre-ordered product deal is being used so they don't need to hold all the stock in their business but can leave it in your warehouse.

• A customer wants to buy a pallet of paper today, but want's it delivered over time. The pre-ordered product could be setup so the customer has to pay in advance. A stocked product could be created to stand for the pallet of paper held by the warehouse. When ever the customer buys the product that stands for their paper, the system would reduce the quantity on the pre-ordered product deal until the whole pallet has been delivered.

Pre-ordered products allow you to offer a deal to your customers, pay for a quantity of a product using a payment scheme and get the benefit of that quantity of product when every you like.

Procedure

Getting Started

Step 1: Create the general ledger account if you want to break up the selling and consuming of the Preordered product (productid PO)

Step 2: Create a non-stock product category called Pre-Ordered Product and add the gl account to COGS, Sales and Stock on hand

Step 3: Create a product ID of PO with a name of Pre-Ordered Product. Apply the non-stock product category of Preordered Product to it. Apply the product type of ‘Preorder charge’, add a sell price if needed, and add taxcodebuy and taxcodesell.

Step 4: Create or amend a count cycle that you will need to add to the preordered product contract. The task uses the value on the count cycle of Day Of Month as to when it runs to apply the selling of the preordered product to the customer for payment and consumption.

Step 5. Create the Pre-Ordered Product Category. Finalise the pre-ordered product category to start it. See all details below
Step 6: Add or modify Service-Order-Activity Type

Step 7: Once all of the above have been set up. Create a sales order or service order, or shipment, and sell the PO (productID) to the customer for the correct price. You can attach a machine to the sales/service order or shipment if need be. Complete the shipment and invoice it.

Step 8: Run the task manually for ‘Invoice Preordered Product’. Then enable the task with the right schedule.
Once the task has finished running, the system will apply the shipment that the PO was sold to the customer on to the tab of ‘Invoiced Shipment lines’

Step 8: Then you can start selling the product that is on the pre-ordered Product once the product begins to be consumed. Once the shipment is invoiced and posted, the shipment and quantity consumed are available on the pre-ordered tab ‘used shipment lines’ for that customer, that product. Once the qty uninvoiced and qty available are 0, the system automatically sets the status of the preordered product to posted.

Reference

Button

There are no custom buttons for this list. Refer to Common Buttons.

Fields

Used Shipment Lines tab

Invoiced Shipment Lines tab

Notes tab