Pre-ordered Products
Overview
Pre-ordered products record a deal in Readysell that allows your customers to pay for a quantity of a product or service in advance or as per a payment schedule. The pre-ordered products are like a contract to supply goods over a period of time. You do not have to create a new product, just use a new or existing product. Then use the stock when ever they like. Deals around services such as labour, travel time can make use of pre-ordered products. Custom printing where you hold the stock for a period of time is another good candidate. But pre-ordered product deals can apply to any product.
The benefit to your business can be the customer is locked in to buy a quantity of product from you over time. The advantages to the customer can be not holding the stock at their site, discounts for bulk purchases and the advantages of a payment plan that lets them better budget their expenses.
Examples of pre-ordered product deals in action:
- Customers want to buy blocks of labour in advance at a discounted price and want a payment plan to spread the cost over time. Many customers might have preordered product deals for various labour product. As service work is performed, the quantity of labour available on the deal is reduced. The customer can be charged at the start or over a number of months. The same labour product might be on each pre-ordered product deal. The customers might get a discount for buying a block of labour in advance.
- Customers want to buy blocks of travel time in advance at a discounted price and want a payment plan to spread the cost over time. Many customers might have preordered product deals for a non stock product that stands for travel. As service work is performed, the quantity of travel hours on the deal is reduced. The customer can be charged at the start or over a number of months. The same travel product might be on each pre-ordered product deal. The customers might get a discount for buying a block of labour in advance.
- Pre-printed stationary is produced for a customer and held in the warehouse. The customer orders more stock and their pre-printed stationary is shipped to them at no charge. As they paid for the whole lot at the start. The pre-ordered product deal is being used so they don't need to hold all the stock in their business but can leave it in your warehouse.
- A customer wants to buy a pallet of paper today, but want's it delivered over time. The pre-ordered product could be setup so the customer has to pay in advance. A stocked product could be created to stand for the pallet of paper held by the warehouse. When ever the customer buys the product that stands for their paper, the system would reduce the quantity on the pre-ordered product deal until the whole pallet has been delivered.
Pre-ordered products allow you to offer a deal to your customers, pay for a quantity of a product using a payment scheme and get the benefit of that quantity of product when every you like.
The name "pre-ordered" products can create confusion. As preordered products are not actually a kind of product, they are a form of supply contract. The "pre-ordered" product list is a list of deals or contracts for supply. The cause of the confusion is around the fact the system does create one product for internal system use only where that product is of type "preordered". You do not create new products for each preordred product deal. You just put any product on the deal. Think of pre-ordered products as a product supply contract, the product can be any stocked or non stocked line. Just an ordinary product or service that you normally sell.
The system creates one product with a special product type of "preordered" for internal system use.
This product is used by the system to put credit quantities on sale shipments when a pre-ordered product deal applies to a product on a sale shipment from sales or service orders.
Just ignore this product, it is for system use only.
Do not try to create any products that have a product type of "preordered" as doing so will result in an error message.
This feature is not available in Readysell Lite.
Procedure
Getting Started
- Initial setup before starting to use pre-ordered products for the first time
- Creating a new pre-ordered product
- Usage of the Preordered product on a new sale
Reference
Button
There are no custom buttons for this list. Refer to Common Buttons.
Fields
| Fields | Comment |
|---|---|
| Date | You can leave the default date |
| Product | Select a product that will be sold on this pre-ordred product deal. This must be a normal stocked or non-stocked product like labour, travel, a toner etc. (Note. This can and should not be the special "preordered" product created on your product file for internal system use only) |
| Customer | Select the customer cardid for this pre ordered product |
| Unit Quantity | Enter the quantity to be charged and sold |
| Product Unit | This will default from the product |
| Tax Code | This will default from the product |
| Unit price ex tax | If the product has a default price then it will draw that price to the screen. This can be changed. Qty x Unit price ex tax/Invoices |
| Unit tax | This is a calculated field |
| Unit Price Inc | This is a calculated field however you can change the price Inc Tax |
| Start Date | Enter the date this pre ordered product contract is to start |
| Cycle | Select an existing count cycle from the drop down list or create a count cycle to best suit this contract. Count Cycles |
Used Shipment Lines tab
| Field | Description |
|---|---|
| Product | Product that stands for the Pre-ordered contract |
| Product Name | Name of that product |
| Unit Quantity Shipped | Quantity Shipped |
| Unit Quantity Scanned | Quantity Scanned if scan check is turned on |
| Manual Unit Quantity Scanned | Manual quantity entered |
| Product Unit | The unit that stands for the product |
| Unit Quantity On Hand | Quantity on hand |
| Location | Location of the product |
| Unit Price Ex Tax | Price Ex tax |
| Unit Price Inc Tax | Price Inc Tax |
| Discount Percent | Discount percent if any |
| Tax Code | Tax code on the product |
Tax Value Shipped | Tax value shipped |
| Value Inc Tax Shipped | Value in tax on the shipment |
| Has Notes | Check box on if there are notes on the shipmentline |
Invoiced Shipment Lines tab
| Field | Description |
|---|---|
| Product | Product that stands for the Pre-ordered contract |
| Product Name | Name of that product |
| Unit Quantity Shipped | Quantity Shipped |
| Unit Quantity Scanned | Quantity Scanned if scan check is turned on |
| Manual Unit Quantity Scanned | Manual quantity entered |
| Product Unit | The unit that stands for the product |
| Unit Quantity On Hand | Quantity on hand |
| Location | Location of the product |
| Unit Price Ex Tax | Price Ex tax |
| Unit Price Inc Tax | Price Inc Tax |
| Discount Percent | Discount percent if any |
| Tax Code | Tax code on the product |
Tax Value Shipped | Tax value shipped |
| Value Inc Tax Shipped | Value in tax on the shipment |
| Has Notes | Check box on if there are notes on this shipment |