Overview

Bank Accounts are a List of only the General Ledger Bank Accounts that have been set up within the Chart of Accounts and are flagged as 'Is Bank'.

If a 'New' or 'Additional Bank Account' needs to be set up, please ensure that it is set up firstly from within the 'General Ledger Chart of Accounts' in the right area.
Creating/ Modifying a general ledger account
There is a check box 'Is Bank' on all general ledger accounts within the settings tab. If this tick is ON that determines if this bank account is going to be reconciled and the account is a type of BANK.
If this tick is ON, then all transactions linked to the tender that points to this bank account will flow through to the Banking Module.
If this tick is OFF, then all transactions linked to the tender that points to this bank account will not flow through to the banking module.
If the transactions are not in the relevant bank account, then these transactions will not be part of that bank account bank reconciliation.

All transactions to any general ledger account, that is flagged as 'IS BANK' must come from a source transaction.

You should never have to adjust a bank account via a general ledger journal.
If you do insert a journal against a bank account and you are using Bank Reconciliations, you can expect to have a General Ledger Variance.

If you should have to ever insert a journal entry against a type of Account that that has 'Is Bank' turned on, please ensure you do so when no one is on the system.
Turn the tick off quickly, save the account.
Insert the Journal against this bank account.
Ensure to turn the tick back on 'IS BANK" and click on Save

The Bankings Module gives you a History in Detail and Summary for each Bank Account for all Movements and Dissections from each source transaction.

From within the Bankings Module the Bank Accounts can be drilled down further see Point Forms in summary below:

Reference

Buttons

Refer to Common Buttons.

Image	Field	Description
	Set Period Range	Set the Period by Clicking on 'Set Period Range' (top task bar) 'SET PERIOD RANGE' . By Setting the Period Range, the system will display the values calculated for all movements for that Period range. These Values are shown in the fields of 'Acutal Opening Balance'; 'Actual Movement'; 'Actual Closing Balance'.

Fields

Field	Description
Account ID	General Ledger Bank Account
Description	The Name of the Bank Account

Account Sites tab

Button

Account Site ID Tab: Is The General Ledger Bank Account with the Site Code. Transactions that affect any Bank will have a movement and dissections.

Image	Field	Description
	Dissections	Is a list of all the transactions that have been dissected against that Bank Account highlighted for the Period Range that has been set.
	Daily Totals	Shows you a Total Dollar Value Summarised by Date,Transaction Type for all transactions for that one Account Site.

Field	Description
Account Side ID	Is The General Ledger Bank Account with the Site Code.

Status tab

Field	Description
Actual Opening Bal	Is the total sum of all Movements for the Prior Periods to the Period that has been set.
Actual Closing Bal	is the Difference between the Actual Opening Balance - Actual Movements.
Actual Movement	is the Sum of all movements for all transactions transactions for the Period Range Selected.

Balance and Budgets tab

Button

Image	Name	Description
	Set Budget Value

Reference

Field	Description
Period	Period YYYYMM
Actual Movement	Total Value of the movements for the accountsite for the period for the account
Budget Movement	Total value of the budger for the accountsite for the period for the account
Variance	Difference between Actual Movement and Variance for the period for the account

Daily Balances tab

Field	Description
Date	The date and time for the $sum of the transactions for that account for the date
Actual Movement	The actual movement is the total of all the debit less credit postings to one general ledger account site
Budget Movement	The budget movement is the total value of the budget to one general ledger account site
Variance	The $sum of the actual movements - budget movement for the date

Dissections

Field	Description
Date	The date and time for each dissection
Card ID	This is a unique code that identifies the card
Name	This field shows the name of the customer, supplier or manufacturer.
Transaction Type	The unique field to stand for what the transaction is
Transaction Number	This field contains a unique transaction number that identifies the dissection
Tender	Tender used at the time of the transaction
Description	Description entered at the time of the transaction
Debit Value	This is the debit value of the dissection
Credit Value	This is the Credit value for this dissection

General Tab

Field	Description
Bank Account Name	Name that stands for the general ledger bank account set up
Bank Account BSB	BSB assigned to this account
Bank Account Number	Bank account number assigned to this account

Bank Account

If you highlight a bank account, then click on 'Account sites' tab, then on the balance and budgets tab highoight a period.
Click on the action button 'Daily Totals'.
A window will open to show you in detail a list of transactions for that account for the period selected
If you highlight a transaction from within the Daily Totals window, you will see in the detail area below what transations make up the header value.
From here if you click on 'Source Record' you can go back to the original transaction.
If you highlight a bank account and click on Account Sites Tab and select a account site>click Balance and Budgets and highlight a period > click Dissections Tab you can see in details what a list of the source transactions that make up the general ledger dissection.
You can also navigate back to the source record from here.
You are taken back to the original transaction itself.
A Date and/or Period range can be set before hand for the Daily Totals.
From within 'Daily totals' if you click on 'Set Date Range' 'SET DATE RANGE'
From within 'Daily totals' if you click on 'Set Period Range'. 'SET PERIOD RANGE'

You can Export the result to one of the Following formats if you wish. Export To Button

Balance and Budgets Tab:

The Balance and Budgets tab contains the Movement for the period and the Budget for the Period.
The 'Variance' is the difference between the Movement and Budget for the period set.
The Period range that is set,whether it be at the header level or detail level is global.
As you highlight each Period within 'Balance and Budgets' a Daily Balances Summary View displays below.
This view show you the sum of all Movements and Budgets by Date Range for that Period highlighted.
As you highlight anywhere within the Daily Balances detail view, then click on Dissections button, you will see the break up for that makes up that whole period highlighted.
Once again if you highlight one of the transactions within the Dissections Detail View and click on 'Show Source Record' you will see the original transaction itself.

Setting up a Budget Value

To set up a Budget for a Bank Account.
Click on the Account> 'Balance and Budgets'>Period
Click on 'Set Budget Value'
Enter The budget value and click on OK to accept