Manually invoicing one or more finalised purchase receipt

Purchase invoices are created automatically and can be completed from the purchase receipt workflow. However, if the purchase receipt was finalised and not complete in full e.g. you needed to process the receipt urgently and choose to finalise the invoice at a later time. This topic covers the manual invoicing of the corresponding finalised purchase receipt.

When you receive an invoice from a supplier it has your original purchase order number on it. (It does not know what your receipt number was from your system)

Invoicing one receipt only

From the Navigation panel, click on Purchasing then Orders
The transaction list panel displays Purchase Orders according to the specified filter option.
When searching for a Purchase Order use the transaction number search field.
Left click into the search field and key in the purchase order number.
Click on the Purchase Order
On the right hand side, click on tab Purchase Receipts
Click on the receipt
Click on button Show Transaction
The purchase receipt window opens. The status is Posted. This means you cannot change anything about this receipt
Click on button Invoice
A pop-up message window appears for you to key in the Suppliers Invoice Number
Use the Add Additional Charge Product flag if there is to be a freight charge added to the invoice in Readysell as charged by your supplier
Click on button OK
Review the invoice details to confirm that the invoice is the one to finalise.
Make sure the date of the invoice matches the date on the invoice from your suppliers. If you havent received the supplier invoice until the next month or so, you need to set a cut off date. Maybe allow 5-7 days into the next month and after that no back dating.
Make sure that the values match the values on the invoice line by line exactly.
Check the totals at the top of the screen for Value Ex, Value Inc and Tax Value
If they do not match, you will need to make any necessary adjustments to the product lines of the invoice
Click on button Default Total so the system recalcs any changes (if you did not make any changes to the values on the product lines, you still will need to click on this button)
Click on button Finalise in the ribbon up the top of the screen
The receipt is now invoiced and the process is now completed for that receipt.

Invoicing more than one receipt

This will need to be processed from the Purchase Receipts window

From the Navigation panel, click on Purchasing then Receipts
The transaction list panel displays Purchase Receipts according to the specified filter option.
When searching for a Purchase Receipts use the transaction number search field or search for the Supplier Code.
Left click into the search field and key in the purchase receipt number or supplier code.
Click on one of the Purchase Receipts
On your keyboard, hold down the Ctrl button and then use your mouse to go and select the other relevant purchase receipts
Once you have all relevant receipts selected, let go of the Ctrl button on the keyboard
Click on button Invoice
A pop-up message window appears for you to key in the Suppliers Invoice Number
Use the Add Additional Charge Product flag if there is to be a freight charge added to the invoice in Readysell as charged by your supplier
Click on button OK
Review the invoice details to confirm that the invoice is the one to finalise.
Make sure the date of the invoice matches the date on the invoice from your suppliers
Make sure that the values match the values on the invoice line by line exactly.
Check the totals at the top of the screen for Value Ex, Value Inc and Tax Value
If they do not match, you will need to make any necessary adjustments to the product lines of the invoice
Click on button Default Total so the system recalcs any changes (if you did not make any changes to the values on the product lines, you still will need to click on this button)
Click on button Finalise in the ribbon up the top of the screen
The receipt is now invoiced and the process is now completed for that receipt.