Setting up Readysell Payroll

Overview

Readysell Payroll is powered by KeyPay, an online payroll system designed to make payroll simpler for small to medium businesses.
KeyPay is quick to set up, intuitive and easy to use and integrated into your Readysell system.
You can learn more about the features of Readysell Payroll at our web site. https://readysell.com.au/product/payroll/
You need to sign up first by clicking on the link above and taking it from there.

Before you can use the payroll import feature, you must ensure that you've set up the integration in Readysell. Follow these steps to set up Readysell appropriately.
Payroll

So far every dealer has been able to setup keypay without any help from Readysell, just using the documentation. But you can always book a few hours of assistance from our implementation team if you want us to do the setup work for you.

Procedure

Standard configuration
API Key & Business ID setup

This is the recommended configuration for most Readysell customers. Payroll data is automatically mapped to Readysell general ledger accounts based on pre-defined rules.

1. Log onto Readysell>Payroll
2. Log in using your payroll username and password (sites) wait for verification code
   

3. Obtaining your API Key

   To obtain your API key, log into KeyPay and click your name in the top right corner, then click My Account.

   

   Click Generate API Key and a key will be generated for you.

   

   Your key will now be generated. Double click the text and copy it. Store this key somewhere safe. Please note that clicking Change API Key will invalidate your old API key.

   

4. Log into Readysell to set your API Key
5. Navigate to Administration > Advanced > System Types>PAYROLL

6. Paste the API Key from your clipboard into the Value field of the "KEYPAY-API-KEY" system reference and click on Save
   

    Show me

   

   Click on Save

7. Switch back to the Dashboard/Company name

8. On the top URL bar you will see https://readysell.yourpayroll.com.au/business/111111/businessdetails (EG)
   Note the number at the end of the Address (URL) 

9. Go back into Readysell and paste this number into the VALUE field in Readysell>Administration > Advanced > System Types>PAYROLL>keypay-business-id

    Show me Business ID

   

   Click on Save

10. If you have tweaked your Readysell chart of accounts (that is changed the accountid within the chart), modify the account IDs as necessary in the system reference to reflect your accountid from the chart and leave the system reference for 'use-keypay-journal' with a value = False
11. Click Save

Advanced configuration

This configuration is for customers who wish to have fine-grained control around how payroll expenses are mapped to general ledger, or who have advanced pay categories which do not map to the standard Readysell chart of accounts.

1. In Readysell, navigate to Payroll
2. Log in using your payroll username and password
3. At the top right, click your name, then My Account
4. Copy the "API Key" to your clipboard
5. Navigate to Administration > Advanced > System Types
6. Select the "PAYROLL" system type
7. Paste the API Key from your clipboard into the value field of the "KEYPAY-API-KEY" system reference
8. Set the value field of the "USE-KEYPAY-JOURNAL" system reference to "True"
9. Switch back to the Payroll tab
10. Under Related Businesses right click your business' name and click Properties
11. Note the number at the end of the Address (URL)
12. Click Cancel
13. Switch back to the System Types tab
14. Enter the number you noted into the value field of the "KEYPAY-BUSINESS-ID" system reference
15. Click Save
16. Create any general ledger accounts you require to facilitate your payroll configuration (see Creating/ Modifying a general ledger account)
17. Switch back to the Payroll tab
18. Click Business > Select Company Name
19. Click Business >Payroll Settings
20. Under Business Settings click Chart Of Accounts
    

    
    

     Show Me

    

21. Click On Manage Accounts and start inserting the general ledger accounts breakup for each pay category

22. Start Adding the First GL Account,  Description, Type of Account for each Pay Category you are breaking up. Eg below

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23. Add each of the relevant accounts to the list eg Bank, Payg Liability, Payg Expense, Super Liability and Expense, Salary Sacrifice (if you use it), Car allowances if you use it etc.
24. Click Back to Chart of Accounts
25. Expand Default Accounts, Pay Categories, Deduction Categories and Expense Categories and add any appropriate categories (see Mapping GL accounts)
26. Click Save on each
    Once the Categories have been set up, if you wish to see the categories against a different general ledger account, you need to go to each category and apply the specific general ledger account.
    
    
27. Go back to Readysell as when you import the keypay journal into Readysell, you will need to use the general ledger accounts on the journal.
    Click on System Types in Administration
    Type = Payroll
    Code = use-keypay-journal
    Set this to be True 
    Click on Save
    

ABA File Setup

1. Log onto Keypay
   Select Payroll settings
2. Select Payment file
   Add your aba file settings
   Click on Save
3. Next click on ATO Settings from within Payroll settings
   Insert your ATO Supplier settings
   Click on Save
   
   

 Show me ABA File

Registering for Automated Super Payments

KeyPay has the ability to pay employee super contributions directly to any registered super fund in Australia by integrating with the Beam super fund clearing house (https://beamconnect.com.au).

Automated super payments are available for all users and quarterly super processing is included at no additional cost.If you wish to process super at more regular intervals, there is an additional 25c per employee per batch submission.

To register for Beam:

• log into your business in KeyPay, click the Business menu, then Super Payments

• Click the ‘Register for Beam’ button on the page

• Read the PDS on the Beam registration page, accept the terms and conditions and click “Submit”
• Complete the registration details on the registration page and click “submit”

Once you’ve registered you can make automated super payments by following  these instructions.

If you would like any more information on automated super payments within KeyPay, please contact us via support@yourpayroll.com.au