Setting up automatic generation of ABA files for supplier payments

Owned by Diane Partridge
Last updated: Aug 28, 2023

Overview

Readysell allows you to export your bulk payment information as an ABA (Australian Banking Association) file. This file can then be uploaded to your bank account through Internet Banking, with all the details populated and calculated for you.

You must set up ABA files in Readysell before you can use them. This process consists of four steps, all of which must be completed in order.

Configure the system references

  1. In the navigation bar, click Administration.
  2. Click Advanced, then click System Types. The System Types window will display.
  3. In the list of system types, click ABA.

  4. Fill in the following information:

    DescriptionThe description you wish to use for ABA files. We suggest leaving this as "PAYMENT DATA".
    Financial InstitutionEnter the three-character code that represents your financial institution (eg ANZ, STG)
    User NameEnter your company name.
    User Number

    Enter your user number. This is allocated to you by APCA. Must be numeric and cannot exceed 6 digits in length. Australian Payments Clearing Association (APCA)

    Normally

    For ANZ /NAB you can just use 6 zero 000000 alternatively contact your bank 

Configure the tender ( Do not touch tenders without consulting with Readysell first)

  1. In the navigation bar, click Administration then click Tenders.
  2. Click the tender you wish to use with the ABA file. This will usually be SABA  - Supplier ABA EFT (usually set up by Readysell)
  3. Ensure the tender is assigned to the right Bank Account.
  4. Check the Generate ABA File checkbox.

Verify your bank accounts are correct

Note: This step assumes you have already set up your bank accounts. See Bank Accounts for more information on setting them up.

  1. In the navigation bar, click Financials.
  2. Click Account LIst>Accounts.
  3. For each bank account you have, click the General tab and ensure the bank account name, BSB, and account number are correct.

Set up supplier's bank details

These steps allow the payment run to use the supplier's account code within the ABA file. You must complete this step for every supplier that you want to include in the ABA file.

  1. In the navigation bar, click Relationships then click Cards.
  2. Select the supplier you want to set up. (To make this easier, you can filter the list to show only suppliers with a tender that relates to ABA .)
  3. On the General tab, click Bank Accounts then click New if there is no bank details otherwise check the bank details are correct
  4. Fill in the Payee Name, BSB, and Account Number.
  5. Tick Supplier Primary Accounts, then click Save. (you can have many bank accounts for a card but only one primary)
  6. On the Settings tab, click Supplier Settings.
  7. Enter your 'Supplier Account Number' with the supplier, Supplier tender for the ABA file, and correct payment term, then click Save.
  8. If you wish to email the remittance, ensure that you have a 'Contact' set up for this supplier with the 'accounts receivable' tick on and a tick for 'auto email remit' tick on and on the Address tab ensure that you have at least one Address flagged as 'Accounts'
  9. You can also set Card Types to Card. This helps with grouping for reporting purchases, payment run extractions etc.