Product Settings
Overview
The Settings tab contains
Reference
Fields
Field | Description |
Tax Code Buy | The tax code to be used when buying this product. These are tax codes as given by the ATO (Australian Taxation Office), the correct one must be selected. If you are not sure, please contact Readysell to discuss this. |
Tax Code Sell | The tax code to be used when selling this product. These are tax codes as given by the ATO (Australian Taxation Office), the correct one must be selected. If you are not sure, please contact Readysell to discuss this. |
Category Type | The product’s category type. This field is greyed out. It is automatically populated from the Category field at the top of the products details window. |
Default Sell Unit | The unit used by default when selling this product. The only selection from the drop down list will populate from the list of units you have added to the Product Units tab of the product details. |
| Type | Comment: Select if the product you are creating is actually a comment product so that a line of the sale can be used by the product and the product name is overridden by you during the sale to make a comment or a space between product lines. The quantity and dollar values on invoices for this product will show as blank when you use a comment line. A popular product code and name for comment lines is productid "." and product name of ".". For Hire: Select whether the product can be hired. Freight Charge: Fuel Levy: Gift Voucher: Hire Charge: Labour: Lay by cancellation: Order cancellation: Preorder charge: Repair time: Standard: Travel time: Sub Total: Hide Line To Sub Total : this will hide order line on tax invoice details form and populate into Sub Total |
Warranty | Allows you to set warranty terms for the product. The Warranty terms are usually able to be selected from a default list. If any are not there that you require, you may need to add them in. |
Volume | This field is used to calculate the weight of the product, for freight purposes. |
Lead Time | The time in days that it takes to get the product from the moment you place your purchase order with the Supplier. |
Stock Waiting | This field is greyed out and is populated from the sales orders window as to what quantity of stock is set to waiting status. |
Market Segment | Market segments specify what kind of machine this is in terms of how many pages per minute can it print. It is used for the service and machines modules in Readysell. If you are not using service or machines in Readysell, you do not need to worry about this field. |
Create Machine Sold | If the product is a machine, you can choose to create a machine record in Readysell for every time you sell one of them. Select the template from the list. |
Use By Days | The number of days before the product must be used. For example, if you stocked milk. The shelf life/use by days would be only a few days. If you had not sold the product by the use by date you would have to throw it out. (This is very rarely used by stores running Readysell as it requires manual tracking and a reliance on your staff to rotate stock and customers to buy the one at the front when most will reach to the back to grab the longest dated stock) |
Loyalty Points Gained | The number of loyalty points gained for each time the customer purchases this item from you. |
Loyalty Points To Redeem | The number of loyalty points required by the customer to redeem one of these products. |
| Payment Term | This allows customer payment terms to be overridden for individual products. When any products in a sale invoice have a payment term specified, make the invoice use the payment terms that makes the invoice due in the shortest number of days. For example, two products on an invoice have a payment term. One is due in 15 days, the other in 10 days. Pick the payment term that is due in 10 days as it is the shortest payment term of all products on the invoice. If no products on a invoice specify payment terms, use the payment terms on the sale invoice. |
Display on Website | If this is checked, the product will send up and shown on your website. (Office Brands related stores only) |
| Min Sale Qty (Each) | This field is for products with a specific min qty sell when entering a sales order |
Create Mach On Sale | If this is checked, whenever one of these products is purchased, Readysell will create a new machine record. |
Allow Sell Discounts | If this is off, the product can’t be discounted either manually or by contract price when it is sold. |
Serial Req for Sales | If this is checked, whenever one of these products is sold, a serial number must be entered and/or selected. |
Print Was Price | Include the Was Price on invoices if Readysell has made this available on your layouts. |
Serial Req for Purch | If this is checked, whenever one of these products is received into your site, a serial number must be entered. At the time of processing the purchase receipt, you will be prompted for those serial numbers. |
| Exc from Min/ Max Upd Run | If the flag is on, the product will be excluded from min/max runs |
Stocktake Preset Item | One of the ways stocktakes can be generated is by using preset items. If this is a preset item, it can be extracted onto a stocktake with other stocktake preset items. This is used if you frequently stocktake a small group of products. |
| Allow Purchase From Sale | Allow this product to be purchased and shipped as part of a drop shipment. |
| Allow Drop Shipment | For any freight products that you do not want to show on the drop shipment purchase order. Turn the "allow drop shipment" checkbox off. Then use that freight product on the sale orders. The freight will show on the sale order but will not be included on the purchase order or receipt. |
Ignore Catalogue Data tab
The flags on this tab allow you to ignore particular fields when importing catalogue data or RS3 data for this product. For example, if the catalogue specifies the wrong bar code for a product. You can fix the bar code. Then specify that the barcode will not update from catalogues in future. The following fields can be ignored, in any combination:
- Ignore Name - do not let catalogues/RS3 update the product name on this product (the product Name is found at the top of the product details window)
- Ignore Bar Code - do not let catalogues/RS3 update any barcodes on this product (Bar Codes are found on tab General, sub-tab Alternate IDs) This means you will have to manually update your barcodes yourselves.
- Ignore Min Order Qty - do not let catalogues/RS3 update the minimum order quantity on the matching supplier on this product (Min Order Qty is found on the tab Suppliers, select supplier, sub-tab General)
- Ignore Description - do not let catalogues/RS3 update the product description for this product (Product description is found on tab General, sub-tab Description) This is the blurb about the product
- Ignore Sell Unit/Price - do not let catalogues/RS3 update the Sell Unit and the Sell Pricing for this product (Sell unit is found on tab Settings, Sell Prices are found on tab Sell Prices) REMEMBER: You may be able to leave this unticked and use the price import adjustment factor instead.
- Ignore Buy Unit/Cost - do not let catalogues/RS3 update any buy units or cost pricing for the matching catalogue supplier on this product (Buy Unit is found on tab Settings, Cost is found on tab Suppliers, select supplier, sub-tab Cost Prices) REMEMBER: You may be able to leave this unticked and use the cost import adjustment factor instead.
- Ignore Category - do not let catalogues/RS3 update the Category on this product ( The Category is found at the top of the product details window - Remember - the category determines whether the product is a non stock control product or a stock control product)
- Ignore Supplier - do not let catalogues//RS3 update a supplier on this product. This includes cost, units, and product supplier information. It only excludes the qty on hand per supplier on the product supplier tab that the RS3 feed can update through specific suppliers only.
Parts Usage tab
Used to budget parts usage for a product. Used mainly in the context of service work on machines. If a product is used when servicing equipment. You can report on the actual vs. expected life of the part. If the part consistently does not last for as long as expected. You may be able to make a warranty claim against the supplier.
(a) the expected count/time after which a new part for the current product will be needed?
(b) the expected life of this product, which is itself a part for a different product?
Field | Description |
Expected Meter Count | The number of meter counts expected before the part needs to be replaced. |
Expected Days | The number of days expected before the part needs to be replaced |
Parts Usage By | A list of equipment that uses the part (Machine or Meter) |
Part Usage Meter Type | The meter type used to calculate part usage. |
Fitting Note | Notes on how to fit the part. Special instructions in case there is a procedure recommended for fitting this particular part |