Manually interfacing external payroll figures into Readysell General Ledger

There are three kinds of transactions from external payroll system that you might need to enter into Readysell general ledger:

• Immediate payments of benefits, such as wages.  In this case you have to debit a expense account and credit a the bank.
• Accrual future benefits, such as holiday pay accrued. In this case you have to debit a expense account and credit a liability.
• Payment of accrued benefits, such as when holidays are taken. In this case you have to debit  the accrued liability account, such as  accrued  holiday pay and credit the bank account.

You will need a report from your payroll program showing all of the benefits being payed and accrued for your staff. You will then need to break each line down based on the classifications above. For example

• Wages paid debit wages expense and credit bank
• Holiday pay accrued debit wages expense, perhaps holiday wages expense if you want that level of detail and credits accrued holiday pay
• Holiday pay taken by staff, debit accrued holiday pay and credit bank.

The transactions above can be entered in one of several ways. Select an approach you are comfortable with and use it every time:

• A recurring bank payment, overall or if you prefer for each employee. Create the accounts required as lines on the payment. Then fill in the actual values each time. This is probably  the  best practice.
• A general journal for recording accrued benefits. Copy the journal each time and change the values. Also cash book payments for wages and benefits actually paid.
• If you are using Readysell Keypay you can Import your Payroll Entry