Maintaining GL Accounts, Tenders and Tax Codes to Transaction Types

Owned by Diane Partridge
Last updated: Jun 22, 2015
2 min read

Transaction types that have general ledger accounts on their detail lines default to allowing any general ledger account to be used. The accounts allowed for each transaction type can be restricted. The transaction types where this is usually most important are:

  • CUSDEB
  • CUSCRE
  • SUPDEB
  • SUPCRE
  • CBKDEP
  • CBKPAY

The process below explains how you would limit the accounts allowed for any transaction type

  1. From Navigation Menu
  2. Double Click on "Administration"
  3. Double Click on "Transaction Types"

Assigning Transaction Types

  1. Find The transaction Type
  2. Click on It
  3. If you leave the Available Accounts to be blank. This means that all GL Accounts can be used for that transaction.
  4. To assign a GL Account or a number of GL accounts to a transaction type
  5. Click on "Insert"
  6. Type part of the gl account or description and press "enter"
  7. Find the account
  8. Highlight it and Double click or Click on "OK" to accept
  9. Repeat the steps for all the gl accounts you wish to assign to this transaction type
  10. Click on "Save"

Assigning Tenders to Transaction Types

Tenders are normally only used as a form of a payment/deposit or account sale.

  1. Sill in Transaction Types and on the transaction type
  2. Click on "Available Tenders"
  3. If you leave these blank then all tenders will be able to be used for this transaction
  4. If you wish to limit what tenders are used on what transaction type
  5. Click on "Insert"
  6. Highlight a Tender
  7. Double click or Click On "OK" to accept
  8. Repeat steps 5 - 7 for each tender to wish to assign
  9. Once completed
  10. Click on "Save"

Assigning Tax Codes to Transaction Types

  1. Sill in Transaction Types and on the transaction type
  2. Click on "Available Tax Codes"
  3. If you leave these blank then all tax codes become available at time of entering a transaction.
  4. If you wish to limit what tax codes are available on what transaction type
  5. Click on "Insert"
  6. Highlight a Tax code
  7. Double click or Click On "OK" to accept
  8. Repeat steps 5 - 7 for each tax code to wish to see on that transaction type
  9. Once completed
  10. Click on "Save"