End of day reports for non replication sites

Owned by Peter Drill
Jun 30, 2017
6 min read

End Of Day
(for non replication stores)
Make sure that you end the shift on the same register each day.
Pages
How to get to these reports2 - 2
Step 1
Enter Cash Count (Optional) (– at the end of the day only) 3- 3
If you enter a cash count you must also End All Shifts
Report 1
Zread Report By Site Ignore Shifts 4- 4
(Can be run at any time of the day)
Step 2
End All Shifts (Optional) (– at the end of the day only) 5- 5
If you enter a cash/tender count you must also End All Shifts
Report 2
Bank Deposit Report (Can be run at any time of the day)6- 6
Balancing Issues
Zread Balancing Report7-7 How To Get To These Reports
For the back office and front point of sale
Using the Readysell Main Menu
Click on <+ Sales Orders>
Click on <Close> (on the Browse Sales Orders window)
Click on "Browse"
Click on "Registers"
Click on <Stop End Shift> (only if you get to these reports using the sales orders browse window)
The reports window (Enter End Of Shift Processing window) now opens.
ALTERNATIVELY
Use the Sales Invoicing short cut on your desktop.
Double click on the sales invoicing shortcut on your desktop
Click on <Cancel> (bottom right hand corner of this F2 Customers window)
Click on <Cancel> (bottom right hand corner of this Sales Adding... window)
Enter Cash Count - If you enter a cash count you must also End All Shifts (pages 17-18)
Take out cash money from each till and put back only the float.
Count the remainder of the cash, cheques and eftpos, diners, visa, amex etc dockets separately.
Run off your reading from your eftpos device, this must total the manual eftpos dockets you have taken out of the till.
Run your zread report
The total value you have in your hand must equal the value on the zread report for each tender that is cash, cheque, eftpos, amex, diners etc (physical takings only not account sales etc)
Run your Bank deposit report selecting the correct query.
The bank deposit report should also equal the breakup of what was taken out of your till.
Enter your cash count on the one register for all registers...must be same register always.
Then rerun your zread to see if you have a variance.
If you do have a variance look at the zread log which is part of the zread report run.
Work out what the problem is if you can...If you can call Readysell.
If you don't then end the shift and note down that shift number on the zread.
On tab {1 Zread By Date}
Click on <Enter Cash Count (Optional)}
Make sure the date is correct for the day you are counting the till out for.
Key in your Operator Code
Key in the Site of WHS
Click on <Insert>
Left click on the Tender you wish to start counting
Start with 1, Cash Click on <+Select> or the plus button on the far right hand side of your keyboard
Add up the cash yourself from your till and Type in the amount then do so and click on <+OK>
Click on <Insert> to continue adding all other tenders used for the day (i.e. EFTPOS / Visa / Mastercard / Diners / Cheque
Left click on your Tender to highlight it blue and Click on <+Select>
Total up and key in the value of that tender.
Click on <+OK>
Continue to <Insert> until all your tenders are put into the system.
Click on <OK> when you have finished. Zread Report By Site Ignore Shifts
On Tab {1 Zread By Date}
Click on <Zread Report By Site Ignore Shifts>
Key in the Start Date of the day/period you want the report for
Key in the End Date of the day/period you want the report for.
Click on <+OK>
Click on "Also print zread balance log"
Click on <Close> on the "Select A Query For REPORTZREADBYSITENOSHI..." window.
Leave Zread Report By Date V2 as the Default Report layout (Default Design)
You can later go through the other layouts listed in this window and run this over and over and over again until you find a report layout you are happy with.
Click on <+OK>
The report will preview to screen.
The report shows you the computed value that the system has added up for each tender.
The report also then shows you the Counted value that you added up.
Any variance will then show above for you to then go back and work out where you went wrong.
Should you have any difficulties with this you can contact Readysell and we can go through it with you.
Print this report and close the preview. End All Shifts (Optional) - If you enter a cash count you must also End All Shifts
If you do not enter cash counts just tender totals you do not need to end all shifts.
(Cash count means entering individual 10cents and $ value, 5 cents and $ value, 50cents and $ value etc before you ran the report on page 4)
On tab {2 Zread By Shift}
Click on <End All Shifts (Optional)>
End All Shifts Now (Exit before ending all shifts?) - Click on <-No>
End All Shifts Now (Exit before ending all shifts?) - Click on <-No>
Ending the shift is now done. You get no report, you just see the hourglass where the cursor was and then it takes you back to the Enter End of Shift Processing window.
Now you need to run the Bank Deposit Report. (See steps from the next page onwards)
Bank Deposit Report
On tab {1 Zread By Date}
Click on <Bank Deposit Report>
"Report Last Run Details" window appears showing the last time and date the report was last run.
Click on <+OK>
Key in the Start and End Dates for the day/period you want this report for.
Leave the Start time as blank and make sure the End Time is set for the end of the working day after all transactions have been finalised for the day usually I enter 23:00 (11 pm)
Click on <+OK>
Left click on "Print Payments And Deposits"
Left click on "Print Cash subtotals"
Left click on "Select By Date Created"
Click on <Close> to get all takings which include customer payments into the customers module or select the query you need to get only the data for cash, eftpos, card, etc or use the All Sales Report query.....
Make sure the "Bank Deposit Report Layout" has been highlighted blue, click on <+OK>
Each page will be dedicated to one tender. I.e. first page might be 4 Amex, page 2 might be 3 EFTPOS (as per example on the next page), page 3 might be 2 Cheques, page 4 might be 1 Cash, etc.
Note: you may wish to print off the page with the cheques as print 1 page to put with your cheques when you bank them.
Print this report and close the preview.
Once you have finished all reporting and have finished off for the day...
<Close> the "Enter End Of Shift Processing" window
<Exit> the "Sales Main Menu"
<Close> the "Readysell Main Menu"
Make sure all Readysell programs have been closed down on all computers before running your back up at the end of the day.

Zread Balancing Report
On tab {3 Balancing}
Left click on it
Enter in the Start Date
Enter in the End Date
Enter in the start time
Enter in the end time
Click on button <OK>
Select the Start From Tender (if you want all tenders, use the * button on your keyboard and then hit enter on your keyboard to bring up the list of tenders to choose from) (if you only want 1 tender, use the * and enter buttons on your keyboard and select the tender)
Select the End At Tender (if you want all tenders, use the * button on your keyboard and then hit enter on your keyboard to bring up the list of tenders to choose from) (if you only want 1 tender, use the * and enter buttons on your keyboard and select the tender)
Click on button <OK>
<Close> the query window
Select Sales Tender Balancing Report
Click on button <OK>
The report then shows to screen for each register it shows what the transactions are with the relevant tenders and values on them. This should help you identify a sale that has been tendered off incorrectly.

  • If a sale has been tendered off incorrectly and you discover the problem on the same day that it was tendered and completed, reverse it the same day it was tendered and completed, and reprocess that sale with the correct tender.
  • If a sale has been tendered off incorrectly and you discover the problem on a different day other than the day it was tendered and completed, you need to process a credit with that same incorrect tender on that same date and then reprocess the sale again at the right tender with that same date.
  • If a sale has been tendered off incorrectly and you discover the problem later after end of month or end of financial year has occurred, then contact Readysell via an email to support@readysell.com.au stating all information inclusive of invoice number, date, tender type, value and what tender it should have gone to.