Picking slip to invoice scan checking

Picking Slip to Invoice scan checking






Pages
Relevant System References2- 2
How do I know which register this computer uses3-3
Scan checking where quantities on SALINV match quantities scanned 4- 5
Scan checking where quantities on SALINV do not match quantities scanned 6- 11


System References
Type: REGISTER-(whatever the register number is this is to be turned on for)
Code: PICKING-TO-INVOICE-SCANNING-CHECK
Description: 1 is on, 0 is off
Value: 1 is on, 0 is off
To set the system reference:
from Readysell Main Menu
click on System Administration
key in the following into the search field: REGISTER-whatever the register number is this is to be turned on for
hit Enter on your keyboard
click on button System Reference Codes

You can see there is a setting for Picking-To-Invoice-Scanning-Check
If the Description and Value are set to 0 it means the scanning is currently turned off
If the Description and Value are set to 1 it means the scanning is currently turned on
click on button Change and change the description and value accordingly.
click on button OK to save changes
Turn this on for each register that requires this picking slip to invoice scanning.
How do I know which register this computer uses
Open up a sales entry window from Readysell
Click on tab 2 General Cont..
The Register number your computer is currently using is displayed at the top left hand corner of this tab.
See below…
Sales Order window

Sales Invoice window

Using the picking slip to invoice scan where the quantities on the invoice match the quantity of stock scanned
The sales order/picking slip is created and saved.
Pick and pack the goods
Then open up the Browse Sales Orders window, find the sale,
Click on button Change, select the appropriate option to invoice the picking slip/sales order
The invoice window then opens, key in your operator code, make sure that the quantities you've picked for each product matches the quantities on the invoice screen. Click on button OK
At this point the Picking To Invoice Check window opens.

Make sure you have clicked into the Check Product field
Start Scanning your products you have received.
If there are too many to scan of each product, scan one of each different product on the sale and you can manually override the quantity by selecting each line and keying the quantity in the Quantity Scanned field. You will be prompted for a password though to override the quantity. Password is ACCEPT
As each product is fully scan checked, it removes it off the Outstanding tab and onto the Completed tab.
When you have finished, click on button + OK



Click on button OK
The tender window then opens and you can complete the invoicing process as normal.


Using the picking slip to invoice scan where the quantities on the invoice do not match the quantity of stock scanned
The sales order/picking slip is created and saved.
Pick and pack the goods
Then open up the Browse Sales Orders window, find the sale,
Click on button Change, select the appropriate option to invoice the picking slip/sales order
The invoice window then opens, key in your operator code, make sure that the quantities you've picked for each product matches the quantities on the invoice screen. Click on button OK
At this point the Picking To Invoice Check window opens.

Make sure you have clicked into the Check Product field
Start Scanning your products you have picked.
If there are too many to scan of each product, scan one of each different product on the sale and you can manually override the quantity by selecting each line and keying the quantity in the Quantity Scanned field. You will be prompted for a password though to override the quantity. Password is ACCEPT
As each product is fully scan checked, it removes it off the Outstanding tab and onto the Completed tab.

When you have finished, click on button + OK

Click on button OK

Click on button OK

Click on button OK
This takes you back to the invoice window so you can update the quantities in case anything needs to be put to back order.


Make those changes to the quantities.
Click on button OK again on the invoice window to reactivate the scan checking again and following the next lot of prompts.

The scan window now matches the quantities you are actually supplying
Make sure you have clicked into the Check Product field
Start Scanning your products you have picked.
If there are too many to scan of each product, scan one of each different product on the sale and you can manually override the quantity by selecting each line and keying the quantity in the Quantity Scanned field. You will be prompted for a password though to override the quantity. Password is ACCEPT
As each product is fully scan checked, it removes it off the Outstanding tab and onto the Completed tab.
Click on button OK

Click on button OK

The tender window then opens and you can complete the invoicing process as normal.