Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 10 Next »

Supplier Debits are purely Expense/Service type transactions that have no affect on physical stock on hand eg a telephone bill, water rates, internet services etc.
If stock is received it should be entered through the Purchase order/Receipting/Invoicing module not through cards as a Supplier Debit. 

Data Tidy ups for Debits and Credits

  1. On each supplier card try and get your account code with the supplier and insert it into cards>settings>supplier settings>supplier Acc Number
  2. On each supplier if the payment tender is always the same please assign it to the supplier card>settings>supplier settings>supplier tender
  3. On each supplier check the payment term supplier card>settings>supplier settings>payment term
  4. On each non stock supplier, apply a general ledger account for whatever the expense maybe . The general ledger account can be changed when inserting a debit/credit note. Supplier card>settings>supplier settings>account


  1. In the navigation panel, click Relationships>Supplier Transactions> Debits.

  2. Click New. The New Supplier Debits window displays.

     Show me

  3. Enter header details for the debit:
    • The date is automatically set to today's date, but you can change it if you need to.
    • Select the supplier who the debit is for.
    • Enter a description to best describe what the debit relates to.

  4. Click down onto the Lines tab.
  5. Enter line information:
    • For the Account Site, select the appropriate GL Account expense account 
    • Enter the value inc or Ex  and the correct tax code.
  6. When you have finished, you have three options. (A pop up box may appear requesting mandatory fields)
    1. Click Finalise to finalise the debit without allocating it.
    2. Click Finalise and Allocate to finalise the debit and allocate it against an invoice. If this action button is Greyed out then there is nothing outstanding to allocate it against on that card.
    3. Click Finalise and New to finalise the debit without allocating it, and start another transaction.
  7. If you want to add a note for the debitt, the transaction must be finalised and a transaction number be assigned to the supdeb. Then click Note in the ribbon and add your note.


  • No labels