Overview

The Purchase Orders screen shows you all the purchase orders that have been recorded in Readysell. You can click on a purchase order in the list to view its details

Getting Started

Reference

Buttons

Refer to Common Buttons.

Image	Fields	Description
	Merge	This merges 2 Purchases orders together, this allows the customer to have one invoice. You need to select 2 purchase orders with the same suppliers for this to work.
	Dispatch	Used to dispatch supplier credit requests. Send the goods to the supplier, affecting stock on hand but not yet the value of the supplier open items.
	Receive	Receive the purchase order, or receive and invoice the purchase order using the Receive button
	Complete	Complete (receive and invoice) this purchase order in full.
	Cancel Order	Purchase orders cannot be cancelled if it has been received. Use this method if you know the transaction number of the purchase order. If you have received some but not all of the goods on a purchase order, you will not be able to delete it. However, you are able to cancel it. This will have no effect on the goods you have already received, but will ignore the remainder of the purchase order. If the goods later arrive, you will need to create a new purchase order for those items. Alternately, if you have created a purchase order and not received it at all, rather than delete it out of the system altogether, you can use the Cancel order button and it will stay in the system but cancels the purchase order.
	Re-open	Allows you to set the status of a purchase order back to open from "Inprogress"

Fields

Field	Description
Type	This is the transaction type for this purchase order
Number	The unique Readysell generated number for the Purchase Order
Status	The status of the purchase order (Open / Cancelled / In Progress / etc) which can have optional colour coding of the status property on all transactions Open - Purchase order has been created and not sent to the supplier via email or EDI as yet, or printed. There may or may not be purchase receipts which are invoiced or otherwise on this purchase order. In Progress - Purchase order has been printed or emailed or send via EDI. Purchase order could be partly received and invoice, or partly received only or not received at all. Cancelled - Purchase order has been cancelled. I.e. Cancel Order button on the top ribbon has been clicked on. Posted - Purchase order is fully received and fully invoiced.
Date	This is the date and time the purchase order is created
Supplier	This is the supplier for this purchase order
Site	The site at which the purchase order is for
Value Inc Tax	The total value inc tax ordered for the purchase order. This value is automatically calculated.
Tax Value	This shows the total tax applied to the purchase order. This value is automatically calculated.
Date Due	Date Due is a date that the stock is expected to be received in by. It is calculated based on the Lead Time field on the Supplier card and the date of the purchase order.
Confirmed	Confirmed flag should be ticked if true; Leave blank if False This is mainly used for stores that ring the suppliers to confirm they received it, once they say they have received it or receive an email saying they received it they then click that box
Printed	Is automatically flagged once you print the purchase order. This flag is greyed out and is system updated only.
Emailed	Is automatically flagged once you email the purchase order. This flag is greyed out and is system updated only.
Set Manually	Is a flag that indicated that the purchase order has been sent to the supplier manually. Flagging this will change the status of the purchase order "InProgress"

Lines Tab

Field	Description
Product	This is the product ID/product code for the line of the purchase order
Name	The name of the product
Qty	This field shows the quantity ordered for this line based on the Unit
On Order	This field shows the total quantity on order for this product
Unit	This the is unit with which you ordinarily purchase your stock from this supplier
Unit Quantity On Hand	Based on the supplier unit quantity, this is your stock on hand quantity
Price Ex	This field shows the unit price excluding tax for this line
Price Inc	This field shows the unit price including tax for this line
Discount Percent	This is the discount (if applicable) that applies to this line of the purchase order
Value Ex	This is the total value ex tax ordered for this line
Tax	This shows the tax value applied to the product. This value is automatically calculated
Value Inc	This is the total Value Inc tax ordered for this line
Notes	Relates back to the Line Notes tab below the purchase order lines. If there is a note on this tab attached to this product, the notes box on that line will be showing as flagged
Date Due	Date due is the date this product is due to come into your site.
Return Reason	The reason for the return of this stock if you are processing a supplier credit request. This is from the system reference file and if none are set up, they will need to be.
Expected Supplier Product ID	This field shows the expected supplier product ID code for the product

Line Details Tab

Field	Description
Unit Qty On Order	This is the actual quantity on order for this product
Unit QOH	The actual unit quantity on hand at the time of this purchase order
Expected Sup Prod ID	The supplier product code for this product according to this supplier
Tax Code	the tax code that applies to this product

Line Notes Tab

You can only attach line notes to a line of product on the purchase order. If you have 5 product lines on the purchase order, you can attach a note to each of those products if you wish to do so.

Serial Numbers

Field	Description
Number	The serial number recorded for this product (applies if you are processing a supplier credit request)
Product	The product code linked to the serial number

Suppliers tab

Depending on which filter you select, you can have just the current active supplier/s showing for the selected line of product, or you can have all suppliers showing for the selected line of product.

Outstanding Sales Orders

For the product you have selected, when you click on the Outstanding Sales Orders tab it shows you all open sales orders that have this product on it.

Outstanding Purchase Orders

For the product you have selected, when you click on the Outstanding Purchase Orders tab it shows you all outstanding purchase orders with this product on it.

Historical Movements

Shows all types of movements (SALSHP / PURREC / Etc) for the selected product on the purchase order.

Sales by Period

Shows the sales by period for the selected product on the purchase order.

General Tab

Field	Reference
Charge To	The charge to that comes from the supplier card
Period	The period in YYYYMM format that this purchase order/supplier credit request falls into
Sale Order	The relevant sales order this purchase order is created from
Sup Order Ref	The order reference to go to the supplier
Department	The department the purchase order is for
Freight
Ex Works Date	The date it is due to leave the supplier before getting freighted to you
Incoterm Rule
Transport Mode	How the goods are getting to you
Container Load	Full container or less

Messages Tab

This tab shows all messages (emails) sent in respect to that purchase order.

Delivery Address Tab

Field	Description
Delivery Card	Used usually by drop shipments - where the goods are going straight to the customer from the supplier - If the goods are going to your place of business, this field will be empty and your layout will pick up your details by default.
Contact Name	The contact name of where the goods are going from the supplier - usually used by drop shipments. If the goods are going to your place of business, this field will be empty and your layout will pick up your contacts by default.
Delivery Name	The name of the business/individual where the goods are going from the supplier - usually used by drop shipments. If the goods are going to your place of business, this field will be empty and your layout will pick up your delivery name by default.
Street 1- 4	The street address of where the goods are going from the supplier - usually used by drop shipments. If the goods are going to your place of business, these fields will be empty and your layout will pick up your address by default.
Suburb	The suburb of where the goods are going from the supplier - usually used by drop shipments. If the goods are going to your place of business, this field will be empty and your layout will pick up your address details by default.
Phone	The phone number of where the goods are going from the supplier - usually used by drop shipments. If the goods are going to your place of business, this field will be empty and your layout will pick up your phone number by default.
Fax	The fax number of where the goods are going from the supplier - usually used by drop shipments. If the goods are going to your place of business, this field will be empty and your layout will pick up your fax number by default.

Purchase Receipt Tab

Field	Description
Date	The date of the purchase receipt
Value Ex Tax Received	The total value ex tax of the purchase receipt
Value Inc Tax Received	The total value inc tax of the purchase receipt
Transaction Number	The purchase receipt number generated by Readysell (purchase receipt represents the stock on hand received going to quantity on hand in the product file)
Status	The status of the purchase receipt (open/in progress/posting/posted/etc)
Purchase Invoice	Purchase invoice number generated by Readysell (purchase invoice represents the dollar value going to the supplier open items)
Purchase Invoice Status	The status of the purchase invoice (open/in progress/posting/posted/etc)