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Overview
A sales invoice represents the financial charge to a customer for one or many shipments. A single sales invoice can cover a single shipment, a group of shipments related to the same sale order, or all shipments to a single customer in a single month.
Prices and values: The prices and values on an invoice come from the source shipment(s). These cannot be changed. You can add a non-stock line to an invoice to cover charges such as freight, but you cannot add or change stocked lines on any invoices. Stocked lines are controlled at the shipment level.
Invoice dates: By default, the sales invoice date is set to the same as the shipment date. You can change this date if necessary - for example, you can give a customer extended trading terms by moving the invoice date to the next month.
Related shipments: The Shipments tab on an invoice shows all shipments covered by that invoice. A single invoice can contain many sales shipments, but each shipment can only be on one invoice.
Getting Started
Reference
Refer to Common Buttons.
| Image | Field | Description |
|---|
| | |
| | |
| Pay | This will generate a customer payment that is linked directly to the invoice. If you finalise that payment, it will be allocated directly to the invoice. |
| Related | Can view charge to card from sale invoice |
Fields
| Field | Description |
|---|
| Type | This is the transaction type for this Invoice |
| Number | This field contains a unique transaction number that identifies the sale invoice |
| Status | The transactions current status which can have optional colour coding of the status property on all transactions |
| Date | The date/time of this transaction. Defaults to the date/time this transaction was created |
| Customer | This is the customer related to the Invoice |
| Customer Order | This field shows the customer order for this sales invoice customer can enter a unique value. This field is also editable once invoiced this can only be set through a system reference in SALES> INVOICE-CUSTOMER-ORDER-EDIT-DAYS: Set the days after posting that the customer order of the sale invoice can be edited |
| Value | This is the value inc tax invoiced for the sale invoice |
| Tax Value | This shows the tax applied to the sale invoice. This value is automatically calculated |
| Document Group | You can group customers into certain document group ranges. (Example only: schools all have document numbers starting at 1000000 and normal customers are in the 3000000 range and govt customers are all in the 9000000 range.) |
| Change | The change given to the customer for this invoice |
| Year | This shows the year the Invoice was created |
Lines tab
| Field | Description |
|---|
| Product | The product for the the line |
| Name | The product name for the line |
| Qty | This field shows the unit quantity invoiced for this line |
| Unit | The product unit for the line |
| Unit Quantity on Hand | The products quantity on hand |
| Price Inc | The unit price including tax for the line |
| Dis | The discount applied to the item, expressed as a percentage |
| Tax Code | The tax Code for the product |
| Tax Value | The tax valued invoiced for this line. The value is automatically calculated |
| Value | This is the value inc taxed invoiced for this line |
| Notes | This is the line notes |
| Variance Percent To Default Price Level | Show percentage difference between the invoice and price value |
| Value Inc Tax At Default Price Level | Product Value Inc Tax for the Default Price Level |
| Value Ex Tax At Default Price Level | Product Value Ex Tax for the Default Price Level |
Line Details
| Field | Description |
|---|
| Each Cost Ex Tax | The cot of each item, Excluding Tax |
| Unit Cost Ex Tax | The unit cost excluding tax for the line |
| Tax Code | The tax code for the line |
| Unit QOH | The products quantity on hand |
| Points Gained | Loyalty Points Gained |
| Warranty | The warranty for the line |
| Warranty Expiry | The expiry date for the warranty |
Dissections
| Field | Description |
|---|
| Account SIte | This is the Account SIte for the dissection |
| Debit Value | This is the debit value of the dissection |
| Credit Value | This field shows the credit value for this dissection |
| Narrative | The narrative for the dissection |
| Description | This field contains a description of the dissection |
General Tab
| Field | Description |
|---|
| Site | Site Code as to where the transaction is entered |
| Period | the current period the transaction is entered |
| Created By | Is the user who created the Transaction in question |
| Payment Term | The Current Customers payment terms |
| Date Due | The date as to which the payment is due |
| Ref number | The Reference Number for the Sale Invoice |
| Value Ex Tax | This is the Value Ex tax Invoiced for the sale Invoice |
| Discount Value | The total value of any discounts applied to Invoiced stock |
| Margin | This is the margin for the sales Invoice |
| GP % | The Gross profit for the sale invoice, expressed as a percentage |
| Margin % | This is the margin for the sales invoice |
| Charge To | Charge to comes from the card details. It automatically fills in if there is a Charge To company. |
| Points Gained | Loyalty Points Gained |
| Hour | This shows the postedat property of transactions as an hour of the day in 24 hour clock format. Its used if the user wants to make an analysis report based on day of week and hour of day to determine staffing requirements. |
| Entered By | - The user who created the associated sale order (if any)
- Otherwise, the user who created the associated sale shipment (if any)
- Otherwise, the user who posted the invoice (if posted)
- Otherwise, the user who created the invoice |
Tenders Tab
| Field | Description |
|---|
| Tender | This is the tender selected for the transaction |
| Value | The value inc for the sale invoice tender |
| Rounding | The rounding for the tender |
| Change | The change given to the customer for the tender |
EFT Details tab
| Field | Description |
|---|
| EFT Response Code | The EFT POS Response code |
| EFT Response Text | The EFT POS Response Text |
Gift Voucher Details
| Field | Description |
|---|
| Voucher Number | Gift Voucher transaction Number used on the transaction |
| Voucher Movement Value | The value used from the Gift Voucher for this transaction |
Cheque Details
| Field | Description |
|---|
| Payment Reference | The cheque number received from the customer for this invoice |
| Payee Name | The payee name on the cheque received from the customer for this invoice |
| BSB Number | The BSB number on the cheque received from the customer for this invoice |
Dissections
| Field | Description |
|---|
| Account SIte | This is the Account SIte for the dissection |
| Debit Value | This is the debit value of the dissection |
| Credit Value | This field shows the credit value for this dissection |
| Narrative | The narrative for the dissection |
| Description | This field contains a description of the dissection |
Shipments
| Field | Description |
|---|
| Customer | This is the customer related to the sale shipment |
| Transaction Number | This field contains a unique transaction number that identifies the sale shipment |
| Date | The date and time of the sale shipment |
| Value | This is the value inc tax shipped for the sale shipment |
| Sale Order | This is the sales order number for the line |
Service Orders
| Field | Description |
|---|
| Transaction Number | This field contains a unique transaction number that identifies the service order |
| Customer | This is the customer related to the service order |
| Manufacturer | The company as to where the related product was created at |
| Charge To | Charge to comes from the card details. It automatically fills in if there is a Charge To company. |
| Percent Allocated | The percent allocated to the service order |
| Value Inc Tax Ordered | The value inc tax order for the service order |
| Value Inc Tax Back Ordered | The value inc tax backordered for the service order |
| Status | The status of the transaction |
| Work Location | The location as to where the worked was carried out for the service order |
| Order Type | The type of service that is required for the service order |
File Attachments
| Field | Description |
|---|
| File Name | Size |
Messages
