Customer debits are purely non-stock financial transactions.
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Customer Debit Notes are purely Non Stock Financial Transactions from within the Card (Cusdeb). They have no effect on |
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the Physical Stock Movement, that is the increase or decrease of |
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Stock on |
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Creating a new customer debit
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Hand. Usually Customer Credit is used to write off a bad debt or for a write off to Discount Allowed (trade debtors) for a minimal outstanding amount of a few cents that the customer may have underpaid. If stock is sold and stock is returned you would not insert a Cusdeb or Cuscre you would go back to the source transaction and do a Salcrd. Do not dissect a cusdeb or cuscre against any other general ledger account other than a type of expense gl account, eg trade debtor discount, freight outwards, bad debt written off etc. |
- Log onto Readysell>Debtors and Creditors>Customer Debit or you can go to cards, search and highlight the Card and Drop the new and select Customer Debit.
- From within Customer debits module, Click New. The New Customer Debits debit window displays.opens.
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- Enter header details for the debit:
- Select the customer who the debit is for.
- Enter a reason for the debit.
- The date is automatically set defaults to today's date, but you can change it if you to need to.
- Select the customer who the debit is for.
- Enter the value for the debit
- Enter a description that best describes why the debit is being created.
- Click down to under the Line Items tab.
- Enter line information:
- For the Account Site, select GL select the correct General Ledger Account.
- Enter the value and the tax code.
- If desired, enter a description at this level.
- If you want to add a note for the credit, click Note in the ribbon.
- The description will populate from the description entered at the header level. If you wish to have a different description on the line level you can override the existing one.
- Enter either the valueex or the valueinc and the correct tax code.
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- When you have finished, you have three options. (A pop up box may appear requesting mandatory fields)
- Click Finalise to finalise the debit without allocating it.
- Click Finalise and Allocate to finalise the debit and allocate it against an invoice.
- Click Finalise and New to finalise the debit without allocating it, and start another transaction.
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