Sending a purchase order using electronic data interchange (EDI)

Owned by Peter Drill
Last updated: Oct 05, 2022 by Sharon Harden (Unlicensed)
1 min read

Introduction

Electronic data interchange (EDI) is an electronic communication method that provides standards for exchanging data via any electronic means. Readysell uses EDI to (amongst other things) transmit purchase orders from your system to supplier systems. Using EDI to place orders comes with many advantages, including:

  • Improved accuracy of order fulfilment (as human error on data entry from email/fax is no longer a factor)
  • Faster fulfilment with fewer back orders (as your stock is allocated instantly, rather than waiting on staff at the supplier to enter it)

Currently, EDI ordering is supported by the following suppliers. To configure these suppliers for EDI, see Setting up industry integration features.

  • Dynamic Supplies
  • GNS 
  • Satex Distributors
  • Stationers Supply
  • Alloys
  • Acco Australia

Procedure

Web-based EDI (ACCO Australia, GNS and Stationers Supply)

  1. Create a purchase order (either manually or using a purchase run)
  2. Click the Order via EDI button
  3. Click the Submit Order button
  4. Correct any errors in your order, then submit the order (Click on the link provided for the detailed workflow of the following EDIs: ACCO, Stationers Supply and Pelikan Artline.)

Drop Shipment

There's a field called "Delivery Card" on the purchase order "Delivery Address" tab. If this has been filled in, Readysell will mark the EDI order as "Direct Shipment".


Automated EDI (Others)

  1. Create a purchase order (either manually or using a purchase run)
  2. Click the Order via EDI button
  3. Check the message returned on the screen to ensure your order was successful


Documentation for using EDI