Overview
When you complete a receipt or finalise a purchase invoice a popup window "Complete Purchase" displays with a number of options. One of the options is the "Cost update mode". By default your costs are probably set to update automatically. You may get cases, such as when goods are provided at a special price from the supplier, where you do not want to update your standard cost for the product. The problems that can arise from updating your cost based on a supplier special price include:
- As you don't want future purchase orders to use the special cost. But if you update the cost, that cost will be used on your next purchase order to the supplier
- If you markup sell prices from cost, the markup/gp will be retained. This means all the cost saving from the special cheaper buy will be passed on to customers. You normally want to keep the extra profit in your business by not updating the cost. Any sell prices that are calculated from cost or gp % will not update.
Procedure
Just change the "cost update mode" to "Do not update costs"
Cost Update Mode
There is a field called "Cost Update Mode" which gives you the option to either "Update all product cost", "Don't Update product cost" or "Only update products where there is a price increase"
If you are completing a purchase receipt, it shows on the Complete Purchase window (after clicking on the Complete button).
If you are invoicing a finalized purchase receipt, it shows on the right hand side of the purchase invoice window so that you can action it before finalizing the purchase order
