Entering a Reccuring Bank Payment

Overview

Your regular financial bank payments can be handled automatically as reccuring bank payments. Let's say you have to pay rent every month. You can just setup a reccuring payment and the system will create the required payment on the correct dates based upon the settings on the recurring bank payment. In addition, weekly payments can also be automated.

If you are not using automated bank reconciliation import or if you can't get the bank to setup a direct debit to handle your regular payment requirement, then you would use this feature to create the payment from within Readysell.

Setting up the reccuring bank payment

Ensure that you go through your Bank Statement and check that all recurring transactions have been created before you extract a bankrec.

1. From the Navigational click on Financials>Cash>Bank Payments

2. Click on New 

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3. Make sure you enter the date that is on the Bank Statement into the Bank Payment (tab)
4. Enter a Description as to why you are entering this bank payment (tab)

5. Enter/select the correct Tender (if the tender is cheque then fill in the cheque details as per print below) Card general settings

6. Select the correct Bank Account

7. In the payment reference field ensure to enter the Payment Reference as it appears on the Bank Statemnt (important if you are importing bank statement and auto matching)
8. Tab down to the Lines Tab in the detail area, on the line of  Account site select the correct GL Expense Account (you may have multiple gl accounts to dissect against)
9. Enter a different Description if need be or leave the populated one from the header description
10. Enter the Value Inc Tax of the payment

11. Select the correct Tax Code (very important)
    Check that the Value inc tax in the header level is the correct result if you have multiple lines on the bank payment. 

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Setting up the Rules of the Recurring Payment

The details for the payment have been inserted. Now you need to set up when and how many times this payments needs to reccur.

1. Click on the 'General' Tab within Inserting a Bank Payment

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2. Click 'Weekend Handling' and select when you will require the recurring payment to be applied

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You need to know how often this payment reccurs and what type of reccurance rules best suits the transaction in question.

Eg if rent is to be paid every 15th day of every Month and the Value is always the same amount, then you would set up the recurrance rule on the payemnt to be as follows :

Automatic Posted; Every Month; Day of the Month; Until what day/mm/yy and click on Save. The task will run nightly and the payment will be generated on the 15th of every month with the date, gl account, value and status of posted.

Eg if rent is to be paid every 15th of every month and the value is always different every month, then you would set up the recurrance rule on the payment to be as follows:

Automatic UnPosted; Every Month; Day of the Month; Until what day/mm/yy and click on Save. The system will generate the payment and leave it with a status of Open so that you can make the appropriate changes to the bank payment before finalising it yourself.

If you have multiple lines on a recurring payment, you may wish to set up the general ledger accounts and add a value of 0.01.
Ensure that the Recurrance type = Unposted and set up the remaining rules.
Once the recurring payment is generated, it will have a status of Open. You can add the correct values to each line on the payment and ensure it netts to the value on the bank statement then finalise it.
This works well if you are using Manual Entry of Salary and wages that vary weekly or monthly.