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There is a scenario where a purchase receipt reversal is prohibited by the workflow as it would cause a negative product quantity on hand i.e. insufficient QOH. This could have resulted by the intervened sale shipments between the product purchase receipt and the attempted reversal. The problematic scenario and corrective actions are outlined below

 

Action SequenceDay 1Day 2Day 3 Note
Receive Purchase Receipt#1(tick)   BAU
Post Sale Shipment (tick)  BAU
Reverse Purchase Receipt#1   (error) Not successful due to insufficient product QOH
Corrective Action SequenceDay 1 Day 2 Day 3 Note
Create Stock Quantity Adjustment#1   

 (tick)

  • Increase the stock quantity sufficiently to enable successful execution of the impending receipt reversal
  • Backdate the transaction to Day 1
Reverse Purchase Receipt#1  

 (tick)

  • Backdate the transaction to the intended reversal date e.g. Day 3 

 

Create Purchase Receipt#2    (tick)
  • This receipt replaces Purchase Receipt#1 with the correct product details e.g. quantity
  • Backdate the transaction to Day 1
Create Stock Quantity Adjustment#2   (tick)
  • Decrease the stock quantity sufficiently to achieve a net zero for the stock quantity adjustments made
    i.e. Stock Quantity Adjustment#1 + Stock Quantity Adjustment#2 = 0 
  • Backdate the transaction to Day 1

 

 

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