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- Log onto Readysell>Services>Machines
- If the machine has not been set up at all then create a new machine with the appropriate meters etc see link Creating a new machine
If the machine has already been set up and you wish to add a Hire Meter Charge, follow the steps below:- Search for the machine in question and on the Machine total meter click on New. If the meter already exists to stand for HIRE then check the below details have been applied.
- A blank line will appear, click on the blank line and fill in the following details
- Name = Hire
- Meter Type = Hire or ServiceCharge service charge or any meter type that you have set up with the tick box turned on the field 'service charge' on the meter type itself
- Parent Meter = leave it blank (do not assign a parent meter to a service type charge)
- Count cycle - select the appropriate count cycle
- Charge Product = the product that stands for the Hire of this meter. You would have set this up already. (Note: make sure this product is a Type = Hire Charge. You may wish to have this product go to a different area in the general ledger. If this is the case then ensure that you have a non stock product category set up. Product Categories
- Service Charge Quantity = Quantity you wish to charge multiplied by the price. Note this quantity should normally be 1 such as a rental or hire charge
- Service Charge Start Date = start date of this hire charge must be within the same period for the next charge
- Service Charge End Date = end date of this hire charge
- Count Required = False (turn the tick off)
- Go back to the total meter and click on Invoice settings and ensure that the Next min charge run period and next var charge run period. The start date set on the hire meter must be the same period as these two fields
- Now to apply the Price to the Meter for Hire
- Click on Prices
- Click on New
- Quantity = 0
- Meter Type = Count
- Price Ex Tax = insert the price for the hire meter
- Click on Save
- Extract a meter count run and meter charge run in the test database for this machine and check the result.
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