Overview
Some purchase receipts are either missing stock, incorrect product or include damaged goods. Some of the common ways to handl this include. Calling the supplier then:
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Make sure you know how to setup a quarantine location properly before you proceed. See Locations. |
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Re the general ledger side of the returned stock value vs the credit value from the supplier if it varies If the interface rule for STKCRD is set for the GL account to be the stock price variance account which represents the difference between the cost on the purchase receipt for the credit and the cost on the purchase invoice for the credit. The account is set up to be cleared at year-end as part of the P&L appropriation roll. Given that there will always be some differences between purchase invoice prices and purchase receipt prices, that the number and value of the purchase variance returns are moderate and the amount is automatically cleared at year-end. |
Supplier is going to send the short stock on a seperate delivery
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- From the Navigation panel, click on Purchasing then click on Purchasing>Orders
Find and select the purchase order number as listed on the supplier's invoice you need to create a credit based on
- Click on tab Purchase Receipts
- Select the receipt you are claiming on and click on button Show Transaction
Select the line/s you wanting to claim on and click on button Credit Lines
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- A new purchase order tab appears and opens a new STKCRD (Supplier Credit Request)
For each product line adjust the Qty as required (make sure the quantity is negative)
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- Click on button Save
- Click on button Send, select Email Prompt and Send the emailed copy of the supplier credit request to your supplier.
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This updates the stock on hand
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When you get to the STKDIS (receipt stock side) the system will use FIFO costings as this is a reduction in stock. |
- Click on button Dispatch to create a new Supplier Credit Dispatch
- A new purchase receipt tab appears to open a new STKDIS (Supplier Credit Dispatch)
- Click on button Finalise to post the transaction
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- From the Navigation panel, click on Purchasing then click on Purchasing> Orders
- The credit you get from your supplier will have on it your original supplier credit request number (the STKCRD)
- Search for and select this supplier credit request.
- Click on tab Purchase Receipts
- Select the receipt you are claiming on and click on button Show Transaction
- Click on button Invoice to create an invoice for this receipt
Key in the Supplier's invoice/credit/adjustment note number and click on button OK
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Check that the date of your invoice window matches the date on the credit from the supplier. If it does not, change it to match the same date as the credit from your supplier.
The purchase invoice tab appears and opens a new PURCRD (Purchase Credit)
Check all values (inc gst, ex gst and tax value) to make sure that they all line up to the credit from your supplier
Click on button Default Total to let the system check that all changes are calculated and checked
Click on button Finalise to post the transaction
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