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| Warning |
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The key to making the small site strategy work is self discipline! You have to decide to run with just a few key features and ignore a lot of features that could help your business. If you can do this and resist asking for help implementing ANY feature beyond the basics. Then you can save time and money at the time of implementation. You can't keep implementation costs down and implement a lot of features at once! |
Strategy
- Only use the small site implementation strategy if
- You have up to five staff
- You are switched on to learning new computer software skills
- Assess if you and your team have the learning skills required to do more of the work yourself. You have to have someone that can learn new software easily.Be honest with yourself, some dealerships just don't have anyone with the skills to learn the system through self training
- You have plenty of spare time to put into self training instead of having Readysell train you
- Assess if you have time to do self training. By cutting down on Readysell training, you have to replace it with self training. This only works if someone has a few hours every day during the project to work on self training. You can't just cut out Readysell training and do nothing. You have to have the time and discipline to run self training every day for a few hours.
- You need to understand the value you get for any money you spend on Readysell assistance. There is a lot more to the data conversion and other work we do than you might think
- See :
- Increase your focus on using the training guide, training videos on you tube and other forms of self training:
- Make and STICK TO priority list of the few features that are most critical to your business and run with Readysell's most basic implementation of those features:
- Automatic price updates
- Live with the fact that turning on automatic cost and sell price updates will change your old cost and sell prices
- This typically takes about 6 hours of your time and can require an hour or two help from Readysell.
- See Getting started with automatic product price updates
- Sale order entry
- Make use of the training guide Sale Order And Shipment Training Guide. You can skip the bit about sale shipments without an order
- Data review and tidy up
- Understand want needs to be cleaned up and work on it slowly over time if you can.
- You have to complete those steps:
- Point of sale
- Skip this unless you have more than a few cash sales a day
- If you do run with point of sale you need to understand:
- Make use of the training guide Sale Order And Shipment Training Guide. You have to cover the bit about sale shipments without an order
- Manual purchasing and receipting
- You have to know how to enter a purchase order, send it to suppliers and process receipts:
- Automatic purchasing
- Requires a few hours training but has huge benefits in time saving and improved stock accuracy
- Skip this if you do not have good stock on hand values
- You have to have complete:
- Web site integration
- Don't use contract prices if you can help it
- Sale orders can be set to
- integrate before the go live date if you don't currently import sales orders from the web site into your existing system
- You have to complete some of the following, depending on your requirements:
- Scan stock in and out
- Huge time saving and accuracy improvements available. Recommended, but does require a few hours of training time, some large screens and scanners.
- You need to understand:
- Financials basics for suppliers and customers
- You need to understand:
- You need to understand:
- Full financials
- There are a lot of details that just have to be right with financials.
- There is no way to substantially reduce the implementation cost.
- This is one area where the small site strategy can't reduce implementation costs
- To get started with your preparations, you have to conduct a Readysell Financials Engagement Meeting for around two hours over the phone
- Reports
- Only use lists and reports as they currently are in Readysell
- See:
- What do I get for my reporting
- Reports Training Guide
- Readysell staff on site at the start of the project
- Readysell's staff on site can kick start your training. It is over ten times more effective to train standing in your store than over the phone.
- Read the project engagement plan before you decide to skip on site training the start of the project. See Readysell Project Engagement Meeting.
- Make sure you go to another dealers site before your go live date
- . Especially if you are not having Readysell on site at the start of the project
- Readysell staff on site for the go live weekend
- Readysell's implementation team are experts on tidying data, training your team and helping people manage the move to live operations
- Readysell can give you checklists of what do do. But you don't have the experience to correctly interpret the list and apply it in your business. It is like any do it yourself project. Even with the best instructions. You need experience to use the instructions, it is harder than it looks, and quick response is critical. Taking time to work out the answer on your first day can result in getting behind and errors effecting your customers.
- If you don't have Readysell on site your go live weekend will be a lot harder. Expect to spend more time fixing things after you go live
- Make sure you have spent time at another Readysell 8 site for a few days before implementation if you are thinking about this approach
You can book a Readysell team member to help you remotely over the go live weekend
Warning Readysell's implementation team do this all the time, they have many years of experience. There is no substitute for having a Readysell team member on site when you go live. You can save money by skipping this assistance, but your go live will be a lot harder. You may end up spending more on assistance after you go live helping with issues than the cost of having someone on site.
- Automatic price updates
Get help from other Readysell 8 customers
- Make sure you line up more than one day of site visits to an existing Readysell 8 dealer's business!
| Note |
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No other single measure will save you more costs or make the small site strategy work for you more than sending your staff to work for a few days in another Readysell 8 customer's business:
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| Note |
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There is no way to implement all Readysell's features without eventually investing the training time. Expect to budget for ongoing self training or training provided by Readysell. If you don't do this your Readysell implementation will get frozen in time. With many of the potential benefits never implemented. |
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Push as much as you can into post implementation to cut costs for your small site implementation. Then implement best practice over time after you go live. See Implement Readysell best practice |