Transitioning debtors and creditors to Readysell Lite

Overview

Readysell does not import existing debtor or creditor balances into Readysell lite. As a result you have to follow a procedure for transitioning debtors and/or creditors to Readysell Lite.

The recommended procedure is to start Readysell Lite with no debtor or creditor balances. Then pay our the existing balances in your old system over time. This will require you to print two statements for  your customer for a period of time until the full balance on your old system have been completely paid.

Procedure

Customer Payments Received via Direct Deposit onto a Bank statement

1. Working off a bank statement, reconcile and work out what direct deposits should be entered into which system.
2. Insert the payment onto the right system, correct customer card, dating it as per the bank statement date and allocate the payment against the outstanding open items
3. Run a list of customer payments of both system or a bank deposit report and reconcile back to the bank statement.

Customer Payments received either in a form of Cash/Eftpos or Cheque

1. Work out what payment belongs onto what system. Insert the payment onto the right system, correct customer card, dating it the date received with the correct tender method and then allocate the payment against the outstanding open items
2. Run a list of customer payments off both system or a bank deposit report and reconcile back to the physical amount received.
3. Bank your cash and cheques and settle your eftpos device

Supplier Payments made via electronic lodgement

1. Work out which supplier open items needs to be paid from each system
2. Run a list of supplier open items from each system and reconcile back to the supplier statement
3. Pay each supplier from each system, dating, tendering correctly and allocating against outstanding open items 
4. Run a supplier payments list view or report and check the payments made before making the payment directly from the bank account.

Customer Trial Balance

Run a customer summary trial balance from each system

In readysell:

1. Log onto readysell>reports>form reports>customer trial balance summary F-017
2. Highlight one of the Parameters and click 'show report using paramater'
3. Enter start and end date
4. Report will appear to screen

Supplier Trial Balance

Run a supplier trial balance summary from each system

In readysell:

1. Log onto readysell>reports>form reports>supplier trial balance summary F-019
2. Highlight one of the Parameters and click 'show report using paramater'
3. Enter start and end date
4. Report will appear to screen

Customer Statements

Run statement from both systems until there are no open items outstanding in the old system

In Readysell you can run extract and run a customer statement batch run however you can email statements another way from cards or Form Report

1. Log onto readysell>Cards
2. Drop the top filter and select 'Customers with balances"
3. Highlight each customer individually and click on Show in Report and select the right statement layout
4. The statement will appear to screen, click on one of the email options from the previewer
5. Check the email address
6. Click on Send

Form Reports

1. Log onto Readysell>Form Report>Statement of Account

2. Click on 'show report using parameters'

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3. Screen as per below will appear

    Click here to expand...

   

   If a customers card is set to have a statement delivery method = none, then when you run the statement of accounts, and the check box is ticked it will not print the customers set to NONE even if they have a balance.

4. Enter the Statement Date.(usually the last day of the month in question)
5. Start Customer and End Customer fields
   1. If you require all customers leave both fields blank 
   2. If you require 1 customer key in same card id into both fields
   3. If you require specific range of customers based on card id enter start customer and end customer for that range. 
6. Click OK 
7. A list of statements will appear to print or email individually 

8. Click on the appropriate Printing action icon button to select printer and print.