Setting up Readysell Payroll

Please ensure to contact Readysell - Greg Payne before you commence with the set up of Keypay
Four steps needs to be completed before you can commence with Keypay:
1. API Key
2. Business ID
3. ATO Settings for ABA File
4. Super Clearing House

Log on as the username and password for that site.

If you wish to break up expenses and liabilities further you need to ensure that the general ledger accounts have been set up in Readysell firstly before you continue with Advanced Configurations.

Refer link Creating/ Modifying a general ledger account

Overview

Readysell Payroll is powered by KeyPay, an online payroll system designed to make payroll simpler for small to medium businesses. KeyPay is quick to set up, intuitive and easy to use and integrated into your Readysell system. You can learn more about the features of Readysell Payroll at our web site.

Before you can use the payroll import feature, you must ensure that you've set up the integration in Readysell. Follow these steps to set up Readysell appropriately.

So far every dealer has been able to setup keypay without any help from Readysell, just using the documentation. But you can always book a few hours of assistance from our implementation team if you want us to do the setup work for you.

Procedure

Standard configuration
API Key & Business ID setup

This is the recommended configuration for most Readysell customers. Payroll data is automatically mapped to Readysell general ledger accounts based on pre-defined rules.

In Readysell, navigate to Payroll
Log in using your payroll username and password
At the top right, click your name, then My Account
Copy the "API Key" to your clipboard
Navigate to Administration > Advanced > System Types
Select the "PAYROLL" system type
Paste the API Key from your clipboard into the Value field of the "KEYPAY-API-KEY" system reference and click on Save
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Switch back to the Payroll tab
Under Related Businesses right click your business' name and click Properties
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Note the number at the end of the Address (URL)
Click Cancel
Switch back to the System Types tab within Readysell
Enter the number you noted into the Value field of the "KEYPAY-BUSINESS-ID" system reference and click on Save
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If you have tweaked your Readysell chart of accounts (that is changed the accountid), modify the account IDs as necessary in the system reference to reflect your chart and leave the system reference for 'use-keypay-journal' with a value = False
Click Save

Advanced configuration

This configuration is for customers who wish to have fine-grained control around how payroll expenses are mapped to general ledger, or who have advanced pay categories which do not map to the standard Readysell chart of accounts.

In Readysell, navigate to Payroll
Log in using your payroll username and password
At the top right, click your name, then My Account
Copy the "API Key" to your clipboard
Navigate to Administration > Advanced > System Types
Select the "PAYROLL" system type
Paste the API Key from your clipboard into the value field of the "KEYPAY-API-KEY" system reference
Set the value field of the "USE-KEYPAY-JOURNAL" system reference to "True"
Switch back to the Payroll tab
Under Related Businesses right click your business' name and click Properties
Note the number at the end of the Address (URL)
Click Cancel
Switch back to the System Types tab
Enter the number you noted into the value field of the "KEYPAY-BUSINESS-ID" system reference
Click Save
Create any general ledger accounts you require to facilitate your payroll configuration (see Creating/ Modifying a general ledger account)
Switch back to the Payroll tab
Click Business > Select Company Name
Click Business >Payroll Settings
Under Business Settings click Chart Of Accounts

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Click On Manage Accounts and start inserting the general ledger accounts breakup for each pay category
Start Adding the First GL Account, Description, Type of Account for each Pay Category you are breaking up. Eg below
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Add each of the relevant accounts to the list eg Bank, Payg Liability, Payg Expense, Super Liability and Expense, Salary Sacrifice (if you use it), Car allowances if you use it etc.
Click Back to Chart of Accounts
Expand Default Accounts, Pay Categories, Deduction Categories and Expense Categories and add any appropriate categories (see Mapping GL accounts)
Click Save on each
Once the Categories have been set up, if you wish to see the categories against a different general ledger account, you need to go to each category and apply the specific general ledger account.
Go back to Readysell as when you import the keypay journal into Readysell, you will need to use the general ledger accounts on the journal.
Click on System Types in Administration
Type = Payroll
Code = use-keypay-journal
Set this to be True
Click on Save

ABA File Setup

Log onto Keypay
Select Payroll settings

Select Payment file
Add your aba file settings
Save

Next click on ATO Settings from within Payroll settings
Insert your ATO Supplier settings
Click on Save

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Registering for Automated Super Payments

KeyPay has the ability to pay employee super contributions directly to any registered super fund in Australia by integrating with the ClickSuper super fund clearing house.

Automated super payments are available for all users and quarterly super processing is included at no additional cost.If you wish to process super at more regular intervals, there is an additional 25c per employee per batch submission.

To register for ClickSuper:

log into your business in KeyPay, click the Business menu, then Super Payments

Click here to expand...

Click the ‘Register for ClickSuper’ button on the page