Overview

The Purchase Orders screen shows you all the purchase orders that have been recorded in Readysell. By default, only outstanding purchase orders for the current site are shown when you enter the screen. You can use the filter in the ribbon to view the following types:

all purchase orders, regardless of status
only purchase orders that were manually created
only purchase orders that were automatically generated
outstanding purchase orders at all sites
outstanding supplier credit requests
outstanding purchase orders at the current site
only purchase orders that have partially been invoiced
only purchase orders that have partially been received
only purchase orders that have not been invoiced
only purchase orders that have not been received
purchase orders that have stalled (posting or failed)

You can click on a purchase order in the list to view its details

The following topics provide more information about purchase orders:

Reference

Buttons

Refer to Common Buttons.

Image	Fields	Description
	Merge	This merges 2 Purchases orders together, this allows the customer to have one invoice. You need to select 2 purchase orders with the same suppliers for this to work.
	Dispatch	Created required purchase orders necessary to fulfil this order
	Receive	Create required purchase orders necessary to fulfil this order
	Complete	Complete (ship and invoice) this order in full.
	Cancel Order	Purchase orders cannot be cancelled if it has been received. Use this method if you know the transaction number of the purchase order. If you have received some but not all of the goods on a purchase order, you will not be able to delete it. However, you are able to cancel it. This will have no effect on the goods you have already received, but will ignore the remainder of the purchase order. If the goods later arrive, you will need to create a new purchase order for those items.

Fields

Field	Description
Type	This is the transaction type for this purchase order
Number
Status
Date	This is the date and time the purchase order is being created
Supplier	This is the supplier for this purchase order
Site
Value Inc Tax	The value inc tax ordered for the purchase order
Tax Value	This shows the tax applied to the purchase order. This value is automatically calculated.
Date Due	DateDue is a date and time
Confirmed	Confirmed flag should be ticked if true; Leave blank if False
Printed
Emailed

Lines Tab

Field	Description
Product
Name	The name of the product
Qty	This field shows the unit quantity ordered for this line
On Order	This field shows the unit quantity on order for this line
Unit
Unit Quantity On Hand
Price Ex	This field shows the unit price excluding tax for this line
Price Inc	This field shows the unit price including tax for this line
Discount Percent
Value Ex	This is the value ex tax ordered for this line
Tax	This shows the tax applied to the product. This value is automatically calculated
Value Inc	The value inc tax ordered for this line
Notes
Date Due	Date due is date and time
Return Reason
Expected Supplier Product ID

Line Details Tab

Field	Description
Unit Qty On Order
Unit QOH
Expected Sup Prod ID
Tax Code

Line Notes Tab

Serial Numbers

Field	Description
Number
Product

General Tab

Field	Reference
Charge To
Period
Sale Order
Sup Order Ref
Department
Freight
Ex Works Date
Incoterm Rule
Transport Mode
Container Load

Delivery Address Tab

Field	Description
Delivery Card
Contact Name
Delivery Name
Street 1- 4
Suburb
Phone
Fax

Purchase Receipt Tab

Field	Description
Date
Value Ex Tax Received
Value Inc Tax Received
Transaction Number
Status
Purchase Invoice
Purchase Invoice Status