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Overview

You can have finance contracts for machines where the finance company provides the machine, the customer uses the machine and the finance company pays copy costs up to an agreed value each month. The customer then pays the overs in any month where the customers usage in the month exceeds the agreed maximum monthly usage to be charged to the finance company. Invoicing for the month is split between the finance company and the customer:

  • The customer gets a "overs" invoice for the over usage, only if the customer exceeds the agreed maximum usage for the month
  • The finance company always gets an invoice for any usage charged less than or up to the maximum usage for the month.

Worked example

Each month a set volume of usage is charged to a Finance Company for a range of machines. At the end of each quarter we charge for any usage over the agreed volume not to the Finance Company but to the End User (customer).
The "Machine Charge Group" feature would be used to implemented this.

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titleShow me an example

Customer A has three machines being numbers 1,2 and 3. 
Finance company B agrees to pay up to $1000 ex gst of usage charges for printers 1,2 and 3 each month. 
In month 1 usages is $800. So $1000 is charged to finance company B. Like a minimum charge for the print services agreement. The credit is carried forward. 
In month 2 usages is $1200. Of this $1000 is charged to finance company B. The excess being $200 is carried forward as a variance. 
In month 3 usages is $1100. Of this $1000 is charged to finance company B. The excess being $100 is carried forward as a variance. 
In month 3 usages the sum of all variances for the quarter. Being -$200 for month 1, $200 from month 2 and $100 from month 1 are charged to the end customer A. The net result being a charge of $100. 

Month

(3 month/quarterly cycle)

Usage

Invoice to Finance Company

(charge to limit)

Carried Forward Variance

(CFV)

Invoice to End Customer


1$8001000-2000
212001000+2000
311001000+100100 (Net of all CFV at end of a charge cycle)


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Note

Carried Forward Variance is reset at the start of a new cycle.

Procedure for setup

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Count Cycles

Note

The count cycle is used to group together all Finance MPS machines.
It also allows you to count them together and invoice them together if convenient. This is not strictly required, but this practice does make your machine data tidier and easier to work with.

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On the Card>Settings>Customer Settings>Customer Reports> turn the  box on to ensure the invoice details are presented by machines for customer who linked to more than 1 machines
This will result in One Meter Charge Invoice for each machine within that charge group.
If the checkbox is OFF,  you may get one Meter charge invoice with a list of more than once machines based upon the settings on the machine address and machine invoice address. See link to Managing the way machines split between customer invoicesMachine Addresses and Machine Invoice Address

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titleShow me


Note

You must have a card setup for both customer and for each finance company before you try to create a machine charge group.

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