Readysell requests catalogue data from Office Brands on a nightly basis and delivers any catalogue updates into your system. The changes will not be copied into your product file until you load the catalogue.
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- In the Navigation panel, go to Inventory then Catalogues. The Catalogue list displays. By default, the list shows all catalogues that have yet to be loaded.
Select the catalogue that you would like to load. The lines from the catalogue are displayed on the right of the window.
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Note If the catalogue being loaded is more than 3 days in the future (i.e: "The selected catalogue has a start date of more than 3 days in the future") and if the catalogue being loaded has passed its end date (i.e: "The selected catalogue has passed its end date"). A warning message will appear.
If the catalogue selected is of type "Flyer", bypass the validation.
Note If you just want to add new products and not change existing products, just turn all of the update ticks off. New products will be added, but existing products will not be changed.
Click Load Catalogue. The Load Catalogue screen displays, allowing you to refine the data you want to update.
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- Select the price levels you want to update. For each price level in the catalogue, you can choose the price level from Readysell that you want to match the catalogue pricing to. You cannot leave them empty, it needs to know which levels to apply the pricing to. Optionally, you can add a percentage change to increase or decrease the catalogue pricing per level. (This cannot be based on a category or supplier, this applies to all products on the pricing level chosen to increase or decrease)
- In the Update Fields tab, select the data you want to update. By default, Readysell updates barcodes and product descriptions.
- Update Buy Units and Cost
When you turn the flag on for Update Buy Units and Cost it will change the cost pricing on the catalogue products for only the supplier listed on the catalogue and update the buy unit on the catalogue products for only the supplier listed on the catalogue. You can exclude certain products from this by marking individual products in the product file in Readysell to exclude the catalogues from updating this. - Override Primary Supplier
When you turn the flag on for Override Primary Supplier it overrides the Is Primary flag in the product file to be that which is the supplier on the catalogue. (For any stores who are not in NSW, this may not be an option for you as your preferred supplier may be different to those Office Brands deems as primary supplier). You can exclude certain products from this by marking individual products in the product file in Readysell to exclude the catalogues from updating this, but recommended would be to not turn this flag on and go with your own marked suppliers. - Update Barcodes
When you turn the flag on for Update Barcodes, it will do the following...- For a new product, it will add the new barcode in.
- For an existing product with a different barcode, it will add the new barcode in, saving also the old barcode/s.
- For 2 existing products that have the same barcode, it will remove the barcode out of one of the products that is not matching directly to the catalogue and keep it in the product relevant to the catalogue. (i.e. products that may for some reason have the same barcodes as other products - for example: duplicate products where one product is the previous code and the other is the ezycode).
Update Names and Descriptions
When you turn the flag on for Update Product Names and Descriptions it will change all of the product Names and product Descriptions for products in Readysell to match those in the catalogue. You can exclude certain products from this by marking individual products in the product file in Readysell to exclude the catalogues from updating this.- Mark As Display On Website
Do not turn this option on without speaking to Readysell first as it can affect your tasks that send up products and pricing and also contract uploads etc.
When you turn the flag on for Mark As Display On Website it will flag all your products in your product file that match those from the catalogue as Display On Website. This means if the products are removed from any catalogues, they will remain on your website for as long as this flag is turned on, but if the flag is off, the product is deranged from the catalogue and is also removed off your website.
- Update Buy Units and Cost
In the Match On tab, select how you want to match data. By default, Readysell matches EZ Code to Product ID, and Previous Code to Product ID. The more match on requirements you have, the longer the catalogue can take to load as it has more fields it is required to match the data from the catalogue to your product file on.
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When you have finished, click on button OK. The catalogue loads and then a message is displayed indicating that the catalogue load was successful.
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