Overview
Product suppliers display on the Suppliers tab on the product detail view:
Products can have any number of suppliers with up to ten quantity break cost prices per supplier on each product
Note If you are part of the Office Brands group then ensure that you use the Supplier Card Ids from the Data Portal.
You can download a spreadsheet to identify the supplier card ids from either the Data Portal or your price book.- Stock can be purchased in different units from each supplier,
- Each supplier has its own set of costs.
- When the stock has been received the cost of the matching product supplier is updated.
- The units on the product supplier record are very important. Get those wrong and the stock on hand can go wildly out. The units supplied by each supplier can vary. For example full boxes from the manufacturer but individual units from the wholesaler. The units are:
- Default Buy Unit (the unit costs are quoted in). Just managers the unit the cost is quoted in.
- Buy Ship Unit (the unit the supplier uses to ship the stock)
- When you purchase from different suppliers the cost for that supplier is printed on the purchase order (default buy unit).
The suppliers from whom you get this product. You can have more than one supplier at any given time.For each supplier, the following information is stored:
You should only flag one Supplier as 'Is Primary'.
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Reference
Buttons
| Image | Field | Description |
|---|---|---|
 | New | Create a new product supplier line |
 | Delete | Delete the line |
 | Shortcut to access the supplier card | |
 | Show Supplier Stock Levels | Retrieve and display the stock levels from the relevant suppliers E.g.: when used- A user receives a phone call from a customer. They ask if you can get a product in. The user displays the product detail view. Then the product suppliers list view on the product suppliers tab. The user clicks this button. The available livestock feed fields update for all product suppliers for that product where the product supplier has a livestock feed. In Cards under Settings, there is a field 'Stock Service Branch Code' which needs to be filled in for this to work accordingly, click here to see Card Settings. |
General tab
Field | Description |
| Supplier | The supplier's cardid. This can be the Office Brands supplier card id or your own if the supplier is not part of the office brands list of suppliers. |
Supplier Product ID | The ID of the product with this supplier. For example, |
supplier A might call a red pencil RP01, and supplier B might call it |
REDPENCIL. |
Min Order |
Qty (Each) | This is the minimum and multiple quantity you can reorder from the supplier. Eg if a product is to be ordered in multiple of 2 (min order qty), and the qty to be ordered is 5 it will order 6. If the min order qty is 1, and you need to order 5 it will order 5 each |
Default Buy Unit | The unit in which the supplier quotes the cost of the product. Cost price 1 is the cost for one buy unit. The cost of each is the cost price 1 divided by the default |
buy unit quantity (what is in brackets). | |
Buy Ship Unit | The |
unit the supplier ships it back to you | |
Default Order Unit | The |
unit in which you order the product from the supplier. This is the unit that is shown on the purchase order | |
Is Primary | Checked if this is the primary supplier for this product. |
Archived | Check this if the supplier is no longer active for some |
reason but you still want to save the data. |
Supplier
Cost Prices tab
| Field | Description |
|---|---|
| Cost Price 1 - 10 | Cost Price by the Default Buy Unit |
| by Order Unit | Cost Price by the Default Order Unit |