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Overview
The Purchase Invoices screen shows you all the purchase invoices that have been recorded in Readysell. From this screen you can:
- finalise a purchase invoice
- allocate payments for a purchase invoice
- reverse a purchase invoice
Click on a purchase invoice in the list to view its details.
Getting Started
| Child pages (Children Display) | ||
|---|---|---|
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Reference
Buttons
Refer to Common Buttons.
| Image | Field | Description |
|---|---|---|
 | Default Total | Populate the manual totals for this purchase invoice with the actual invoice totals |
Fields
| Field | Description |
|---|---|
| Type | This is the transaction type for this Purchase Invoice |
| Number | The unique number for the transaction of this Purchase Invoice |
| Status | The transactions current status |
| Date | The date and time of creation of Purchase Invoice |
| Supplier | This is the supplier for this purchase invoice |
| Supplier Invoice | This is the supplier invoice for the purchase invoice |
| Workflow Status | This field shows the workflow progress status for this purchase invoice |
| W/F Stat Change Due | This field shows the workflow status change date due for the purchase invoice |
| Tax Value | The tax value invoiced for the purchase invoice |
| Value Ex | This is the value ex tax invoiced for the purchase invoice |
| Manual Value Ex | This should be filled in using the Default Manual Value button to make sure that the value calculated so far matches to a recalc of the lines in case a value has been changed and you have not moved off that value since the change. |
| Value Ex Variance | The variance between the Value Ex and the Manual Value Ex (if there is one) |
| Value Inc | This is the value inc tax invoiced for the purchase invoice |
| Manual Value Inc | This should be filled in using the Default Manual Value button to make sure that the value calculated so far matches to a recalc of the lines in case a value has been changed and you have not moved off that value since the change. |
| Value Inc Variance | The variance between the Value Inc and the Manual Value Inc (if there is one) |
Lines Tab
| Field | Description |
|---|---|
| Product | The product ID for the purchase invoice line |
| Name | The name of the product for the purchase invoice line |
| Qty | This field shows the unit quantity invoiced for this line |
| Product Unit | The product unit used for this line of product to invoice |
| Unit Quantity On Hand | The quantity on hand for the product unit selected on the line of the product |
| Price Ex | This is the unit price ex gst for the line of the product |
| Price Inc | This field shows the unit price including tax for this line |
| Value Ex | This is the value ex tax invoiced for this line |
| Tax | The tax value invoiced for this line |
| Value Inc | This is the value inc tax invoiced for this line |
| Notes | If the line of product has a note attached to it, then this box will have a tick in it. Refer to the note in the Line Notes tab |
Line Details Tab
| Field | Description |
|---|---|
| Unit QOH | What the unit quantity on hand is for the product line selected |
| Tax Code | Shows the tax code for the product line selected |
Line Notes
Dissections
Field | Description |
|---|---|
| Account Site | The account site for this dissection |
| Debit Value | This is the debit value of the dissection |
| Credit Value | This field shows the credit value for this dissection |
| Narrative | The narrative for the dissection |
| Description | This field contains a description of the dissection |
General Tab
Field | Description |
|---|---|
| Site | This is the site location of the product on the purchase invoice line |
| Period | This is the period the purchase invoice was created |
| Overdue | The value overdue owing to the supplier |
| Charge To | This is the charge to account |
Receipts Tab
| Field | Description |
|---|---|
| Supplier | This is the supplier name and ID of the purchase receipt related to the purchase invoice |
| Transaction Number | This is the transaction number of the purchase receipt related to the purchase invoice |
| Date | This is the date and time of the purchase receipt related to the purchase invoice |
| Value Ex | This is the value ex tax received for the purchase receipt |
| Value Inc | This is the value inc tax received for the purchase receipt |
| Purchase Order | This is the purchase order number for the line |