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Machines represent agreements with customers to service there equipment.
Customer are then charged based on, amongst other things the meter usuage for each machine.
Machines have an Invoice Cycle.
The Invoice Cycle is used to determine how often the Meter Count for each Machine that needs to be invoiced.
Each Invoice Cycle involves extracting Meter Count Run:
  • Capturing Count informatiion about all meters on the meter count run
  • Then invoicing the Meter count run.
  • Then the meter count on the machine is updated
  • Emailing or Printing Invoices
  • Reading emails sent by machines and associating them with meter count run lines.
  • Reading data from external data basis and matching them against the meter count.
  • Emailing customers and requesting meter counts.
  • Receiving emails from customers in respect to meter count runs.
  1. Double Click on "Meter Count Run" in the Navigation panel
  2. Click "New"
     
  3. Enter a "Description" 
  4. Click on " Extract Meters"
     
  5. Select "Meter Count Run Set" and "Meter Count Cycle" then click OK
     
  6. This will then generate a list of machines to the view on the screen that require a count for the "Meter Count Run cycle". 
  7. You now need to send this out to all the customers for that Meter Count Run Cycle.
  8. Click "General Email Batch" and select "Meter Count Req" to send an email to customers if you require the Meter Counts so that you can "Invoice" the customer for the meter counts.
  9.  When Selecting "Meter Count Req" an email batch window will appear (BATEML) with the customers details Click "Run Batch Now" button. This will send an email to the customer informing them that a Meter count is required.
     

  10. The Customer receives the Email
  11. The customer clicks on reply to the email batch and types in the Meter count run for each machine specified and click Send
  12. The email will be received and it will attach to the meter count run by the Header that is on the Email.
  13. You now need to enter the Meter Count supplied by the customer onto Readysell into the field 'New Count'.
  14. You will notice that a 'count vairance' will be calculated.
  15. Once entry is complete click on 'Generate Invoices'.
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