Setting up Readysell Payroll

Overview

Readysell Payroll is powered by KeyPay, an online payroll system designed to make payroll simpler for small to medium businesses. KeyPay is quick to set up, intuitive and easy to use and integrated into your Readysell system. You can learn more about the features of Readysell Payroll at our web site.

Before you can use the payroll import feature, you must ensure that you've set up the integration in Readysell. Follow these steps to set up Readysell appropriately.

So far every dealer has been able to setup keypay without any help from Readysell, just using the documentation. But you can always book a few hours of assistance from our implementation team if you want us to do the setup work for you.

Procedure

Standard configuration

This is the recommended configuration for most Readysell customers. Payroll data is automatically mapped to Readysell general ledger accounts based on pre-defined rules.

1. In Readysell, navigate to Payroll
2. Log in using your payroll username and password
3. At the top right, click your name, then My Account
4. Copy the "API Key" to your clipboard
5. Navigate to Administration > Advanced > System Types
6. Select the "PAYROLL" system type

7. Paste the API Key from your clipboard into the Value field of the "KEYPAY-API-KEY" system reference and click on Save
   

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8. Switch back to the Payroll tab

9. Under Related Businesses right click your business' name and click Properties
   

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10. Note the number at the end of the Address (URL)
11. Click Cancel
12. Switch back to the System Types tab within Readysell

13. Enter the number you noted into the Value field of the "KEYPAY-BUSINESS-ID" system reference and click on Save

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14. If you have tweaked your Readysell chart of accounts, modify the account IDs as necessary in the system reference to reflect your chart and leave the system reference for 'use-keypay-journal' with a value = False
15. Click Save

Advanced configuration

This configuration is for customers who wish to have fine-grained control around how payroll expenses are mapped to general ledger, or who have advanced pay categories which do not map to the standard Readysell chart of accounts.

1. In Readysell, navigate to Payroll
2. Log in using your payroll username and password
3. At the top right, click your name, then My Account
4. Copy the "API Key" to your clipboard
5. Navigate to Administration > Advanced > System Types
6. Select the "PAYROLL" system type
7. Paste the API Key from your clipboard into the value field of the "KEYPAY-API-KEY" system reference
8. Set the value field of the "USE-KEYPAY-JOURNAL" system reference to "True"
9. Switch back to the Payroll tab
10. Under Related Businesses right click your business' name and click Properties
11. Note the number at the end of the Address (URL)
12. Click Cancel
13. Switch back to the System Types tab
14. Enter the number you noted into the value field of the "KEYPAY-BUSINESS-ID" system reference
15. Click Save
16. Create any general ledger accounts you require to facilitate your payroll configuration (see Creating/ Modifying a general ledger account)
17. Switch back to the Payroll tab
18. Click Business > Select Company Name
19. Click Business >Payroll Settings
20. Under Business Settings click Chart Of Accounts
    

    
    

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21. Click On Manage Accounts and start inserting the general ledger accounts breakup for each pay category

22. Start Adding the First GL Account,  Description, Type of Account for each Pay Category you are breaking up. Eg below

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23. Add each of the relevant accounts to the list eg Bank, Payg Liability, Payg Expense, Super Liability and Expense, Salary Sacrifice (if you use it), Car allowances if you use it etc.
24. Click Back to Chart of Accounts
25. Expand Default Accounts, Pay Categories, Deduction Categories and Expense Categories and add any appropriate categories (see Mapping GL accounts)
26. Click Save on each
    Once the Categories have been set up, if you wish to see the categories against a different general ledger account, you need to go to each category and apply the specific general ledger account.
    
    
27. Go back to Readysell as when you import the keypay journal into Readysell, you will need to use the general ledger accounts on the journal.
    Click on System Types in Administration
    Type = Payroll
    Code = use-keypay-journal
    Set this to be True 
    Click on Save