Entering and allocating a Supplier Payment through Cards using 'Pay' button

Owned by Sharon Harden (Unlicensed)
Last updated: Oct 06, 2016 by Diane Partridge
2 min read

Paying Existing Supplier Open Items by Tagging

  1. In the navigation panel, click Relationships>Cards.

  2. You can narrow your search by clicking on the Drop Down Box on the top panel at selecting 'Current Suppliers'
  3. Select "Supplier"
  4. Click on tab "Status tab"
  5. Click on tab "Supplier Open Items"
  6. Click on 'Unallocated Open Items' as you only want to pay transactions that are outstanding.

  7. Hold down the Ctrl Key as you click on each individual Open item that you wish to flag to pay.  As you click and highlight each open item you will notice that the '$ Value" in the Pay $ is increasing. 

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  8. Click on button "Pay $..." button
  9. Change the "Date" if required
  10. Select the "Tender" for the supplier payment.
  11. Key in the "Description" that goes with this payment
  12. Enter a payment reference. This is very important if using the Importing of Bank Statements. You can enter your account code with the supplier or if paying by cheque enter the cheque number.
  13. If you need to add further notes to the payment you must click on 'Save' and click on 'Notes' action button on the top task bar.Notes
  14. Click on button "Finalise"  and select to either 'Finalise' or 'Finalise and Print Remittane'. If you have selected 'Print Cheque Tender' and you need to print the cheques to go with this payment if you have preprinted stationary. 
  15. If you selected 'Print Cheque Tender' then click on 'Finalise and Print Cheque' action button

  16. 'Print Cheques' pop up box appears

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    1. Check the details re cheque numbers etc and click on YES
    2. Printer Window selection window appears.
    3. Select the correct Printer and click on Print
    4. You may get a pop up saying 'One or more margins are set outside the printable area of the page. Continue? 
    5. Click on Yes

    6. Another Pop up will appear 'Did all of the cheques print successfully? yes or no. If they didnt you have the choice to say no and reprint the cheques. If they did click on Yes.

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    7. 'Would you like to Print the Associated Remittance Advices? 

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    8. Click on OK to print the remittance or Cancel to exit.
    9. Printer selection will appear, select the printer and click on Print to Print the Remittance.