Troubleshooting web order issues

This troubleshooting guide is for when you are not receiving web orders via email and/or into Readysell.

Did you receive the order via email?

1. If the answer is no, emails of web orders that go into your email are not controlled by Readysell, they are controlled by Office Brands and you should then refer this issue to Office Brands.  Then follow on with the next steps.
2. If the answer is yes, then follow on with the next steps.

You are receiving orders via email but the orders are not dropping into Readysell

Collect examples of the missing order/s

Get a few examples of orders you've received via email that have not come into Readysell 

1. What are order number/s
2. What are the date/s of the order/s
3. What time did the order/s come in

Check the order isn't in sales orders list

1. Open up Readysell
2. Open up Sales
3. Click on Orders
4. Make sure the filter at the top shows All Sales Orders or All Sales Orders and Quotes
5. Make sure the Reference Number column is on the list window and use this Reference Number field to search for the websphere order number
6. If the order does not exist, follow on with the steps below.

Check the Office Brands Messages window

1. Open up Administration
2. Open up Advanced
3. Click on Office Brands Messages
4. Make sure the XML Message column is on the list window and use this XML Message field to search on the websphere order number using a wildcard search in front of the number (i.e. %123456789)
   1. If the order exists in the Office Brands Messages, 
      1. If it shows a Source Code (this is the sales order number in Readysell 8) then it is an existing sales order in Readysell Sales orders module - go back to the sales orders module and find that sales order.
      2. If it does not show a source code then:
         1. It is quite possible that one of the staff members at your site has deleted the order out for some reason
         2. It struck a problem creating the sales order in Readysell 8 Sales Orders module
         3. To resolve this - select the web order, click on the button Re-Execute Message at the top of the window and this will push the order into the sales order module.
   2. If the order does not exist, follow on with the next steps.

Orders NOT being received by Readysell: Check if the orders are being sent from Office Brands

1. Go to Monitor Pro at http://monitorpro.officebrands.com.au/

2. Enter your username and password (ask Adam if you do not have monitorpro credential) 
3. Click NC_PurchaseOrder at the top of the screen
4. Filter for the current store
5. If you are able to find the order in Monitor Pro, check whether there is an error against it. If so, check with Adam as to the origin of the error.
6. If you are not able to find the order in Monitor Pro, contact Office Brands Technical Support.

Email Templates

Example email format where you are not receiving websphere orders via email and the orders are not dropping into Readysell either.

Hi Arif/Winston,

Store:

We are not receiving WebSphere orders via email and the orders are also not dropping into Readysell

Examples:

Websphere order number:
Date of Order:
Time of Order:

Websphere order number:
Date of Order:
Time of Order:

Kind regards
Name
Where you are from

Example email format where the orders are not receiving websphere orders via email but the orders are dropping into Readysell

Hi Arif/Winston,

Store:

We are not receiving WebSphere orders via email and the orders are dropping into Readysell

Examples:

Websphere order number:
Date of Order:
Time of Order:

Websphere order number:
Date of Order:
Time of Order:

Kind regards
Name
Where you are from

Example email format where the orders are not dropping into Readysell but you are receiving the emailed version from Office Brands

Hi Arif/Winston,

Store:

We are not receiving websphere orders into Readysell but we are receiving the emailed version of the websphere order.

Examples:

Websphere order number:
Date of Order:
Time of Order:
This was received via email but has not come into Readysell.

Websphere order number:
Date of Order:
Time of Order:
This was received via email but has not come into Readysell.

Kind regards
Name
Where you are from