Overview
Each machine in Readysell has an invoice cycle. This is used to determine how often the meter count needs to be extracted for each machine.
Each invoice cycle involves the following:
- Count information is captured for all meters on the meter count run.
- The meter count run is invoiced.
- The meter count on each machine is updated.
- Invoices are emailed or printed.
- Emails are received from machines and associated with meter count run lines.
- External meter counts are entered on the meter count run.
- Customers are emailed to request meter counts.
- Emails are received from customers regarding meter count runs.
Reference
Buttons
Image | Function | Description |
|---|---|---|
 | Extract Meter | Extract meter readings into this meter count run |
 | Finalise | To finalise meter count run extracted updates |
 | Generate Email Batch | Generate meter count request email batch |
 | Run Batch Now | Send meter count request emails to customer |
Fields
| Field | Description |
|---|---|
| Type | Transaction type Meter Count Run (MTCRUN) |
| Number | System allocated MTCRUN transaction number |
| Status | The meter count run status e.g. in progress, posted |
| Date | The date meter count run was created |
| Description | This field contains a description of the meter count run |
| Value | This field shows the total value for the meter count run |
| Meter Count Cycle | This is the meter count cycle for this run e.g. Education, Standard or Single |
| Token | Unique system allocated token string used to identify/associate items of a run |
| Site | This field shows the name of the site |
Line Items
| Field | Description |
|---|---|
| Machine | Machine ID |
| Meter | Meter name e.g. Colour, Black and White |
| Type | Change from the default Normal to Correction to enter the correction price for this line |
| Count Method | The meter counting method for this line |
| Price | Charge price per count increment for this line |
| Old Count | The old count for the meter count run line |
| New Count | This is the new count for the meter count run line |
| Suggested New Count | New count as recorded on the meter count request email |
| Manual New Count | Manually estimated new count |
| Count Variance | The count variance for this line e.g. equates to New Count - Old Count |
| Value | Total value for this line e.g. equates to Price * Count Variance |
| Correction Price | Corrected price for this line. Select Correction for the Type field in-order to key in the Correction Price |
| Correction Value | Total corrected value for this line e.g. equates to Correction Price * Count Variance |
| Comment | Any notes for the line |
Meter Usages
| Field | Name |
|---|---|
| Meter | Meter name |
| Old Count | The old meter count for the corresponding period |
| New Count | The new meter count for the corresponding period |
Meter Counts
| Field | Description |
|---|---|
| Date | The date and time of the meter count |
| Count Method | This field shows the count method for this meter count |
| Old Count | The old count for the meter count |
| Manual | A manually entered count for this meter |
| New Count | This is the new count for the meter count |
| Count Variance | This field shows the count variance for this meter count |
Comment
| Field | Description |
|---|---|
| Comment | Any notes on the meter count |
Email Batches
| Field | Description |
|---|---|
| Transaction Number | System allocated email batch number |
| Name | Descriptive text of the email batch suffixed by the batch transaction number |