Cash Count by Workstation Set is normally used for Sites that have 1 Cash Draw with Multiple Registers set up for the One Draw. These registers finalise transactions that are a form of cash being either Sales or Customer Payments and part of the one cash drawer.
Cash Count in general is for each individual Register with its own Draw.
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Ensure the following set-up are in place prior to running cash counts and ending any shift:
This is usually done by Readysell If using Cash Counts (by shift): - Check all tenders are set up correctly i.e. check Count Required box
- Set up System Types , Name = SALES
Code = CASH COUNT REQUIRED = True | Info |
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| If System Type = Sales > Code = CASH COUNT REQUIRED = False This allows the user to do a cash count again after the shift has been ended.
If a variance has originally been created for the difference, when you recount the shift, this will correct the original variance that was created. If Auto End Shift = True then set the Cash-Count-Required = False to allow you to cash count after the shift has been ended. If Auto End Shift = True and Cash-count-required = True the shift will not auto end as a cash count is required For the shift to auto end, the task of 'Auto End Shifts' needs to be enabled |
- Code = CASH-COUNT-VARIANCE-ACCOUNT = gl account for till variance
- Code = AUTO-END-SHIFT to either
- False - means the shift will remain open until you end it manually
- True - means the shift will end automatically and the status will read Posted
- Run a script to set all shifts to be posted and the shift date = enddate
If using Cash Counts (by workstation set): - Check all tenders are set up correctly i.e. check Count Required box
- Set up System Types , Name = SALES,
- Code = CASH COUNT REQUIRED = True
| Info |
|---|
| If System Type = Sales > Code = CASH COUNT REQUIRED = False This allows the user to do a cash count again after the shift has been ended.
If a variance has originally been created for the difference, when you recount the shift, this will correct the original variance that was created. If Auto End Shift = True, then set the Cash-Count-Required = False to allow you to cash count after the shift has been ended. If Auto End Shift = True and Cash-count-required = True the shift will not auto end as a cash count is required |
- Code = CASH-COUNT-VARIANCE-ACCOUNT = gl account for till variance
- Code = AUTO-END-SHIFT to either
- False - means the shift will remain open until you end it manually
- True - means the shift will end automatically and the status will read Posted
- Run a script to set all shifts to be posted and the shift date = enddate
- Create a Workstations Set and insert the workstations belong to that set. That is all forms of Cash, Card, Cheque takings are part of the one cash drawer.
- From the Navigational panel, double click on Administration then click on Workstations Set
- Click on New
- Give the workstation set a name
- Insert the workstation ids that makes up the workstation set
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