| Name | Description |
|---|
| Tender ID | A unique identifier for the tender used to search for and select the tender when entering transactions. For convenience, we recommend prefixing the tender ID with a number to increase efficiency (e.g. 1 CASH and 2 CHEQUE) |
| Tender Method | The built in method that this tender is linked to. Different tender methods exhibit different behaviours in the system (for example, Card can instantiate integrated EFTPOS, Customer create a open item on a customer's account). The list of available tender methods is: - Card: This represents funds received or paid by credit card or EFTPOS. It must be linked to a bank account (or account-site). If integrated, this tender will instantiate a transaction with the EFTPOS terminal. When used, an entry will be created in the cash book.
- Cash: This represents money received or paid. It must be linked to a bank account (or account-site). When used, an entry will be created in the cash book.
- Customer: This represents account sales. It must be linked to an accounts receivable control account (or account-site). When used, an entry will be created in open items.
- Gift Voucher: This represents redemption of gift vouchers. It must be linked to a gift voucher redemption account (or account-site). When used, you will be prompted to select the gift voucher you are redeeming.
- Internet: This represents funds received via the Internet (such as on a web site). It must be linked to a bank account (or account-site). When used, an entry will be created in the cash book.
- Lay-By/Order Rounding: This is used internally by the system to balance small rounding variances when completing a lay-by or customer order (or example, if a customer has less than 5c remaining at the end of a lay-by, the remainder will be tendered here).
- Manual Cheque: This represents funds received or paid by a hand-drawn cheque. It must be linked to a bank account (or account-site). When used, an entry will be created in the cash book.
- Old Gift Voucher: This represents redemption of legacy gift vouchers (that do not have a voucher number recorded in your system). It must be linked to a gift voucher redemption account (or account-site).
- Printed Cheque: This represents funds paid by a cheque automatically printed from Readysell. It must be linked to a bank account (or account-site). When used, an entry will be created in the cash book.
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| Description | A friendly description for the tender (to be displayed alongside the tender ID). |
| Account | The general ledger account to which this tender is linked. If specified, the account-site used will depend on the site of the transaction. |
| Account Site | The general ledger account-site to which this tender is linked. If specified, the site on the transaction will be ignored. If you are a multi site store and you need to see all forms of cash in the one bankrec, set the account site field to be the bank account and remove the bank account from the field of "Account" on each tender. |
| Reconciliation Method | The means by which to group transactions of this tender when performing bank reconciliation. - Do Not Automatically Reconcile: Do not consider this tender for automatic bank reconciliation.
- Reconcile By Batch: Group together all bankings within a batch into a single reconciliation line. Useful for tenders used when generating an ABA where multiple suppliers are paid, but the transfer is represented on your bank statement as a single line. If the same tender is used for a non-batch transaction, this method will fall back to the Reconcile by Transaction behaviour.
- Reconcile By Site: Group together all bankings created by a site on a specific day into a single reconciliation line. Useful for cases where a tender is combined for the entire site (such as cash).
- Reconcile By Transaction: Don't group together bankings using this tender. Each banking record will display as a separate line on the bank reconciliation. Useful for cases cases such as direct deposit or BPay, where the statement line represents a single payment.
- Reconcile By Workstation: Group together all bankings created by a workstation on a specific day into a single reconciliation line. Useful for cases where a tender is combined on each workstation (such as integrated EFTPOS).
- Reconcile by Shift: When this option is selected and a bank reconciliation is extracted, group together all the transactions for that tender that occurred within the same shift and place them onto a single line on the bank reconciliation. Reconcile by Shift by Date. More so used to ensure that when late night trading is occurring to be able to reconcile by the shift
| Note |
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The reconciliation method drives how transactions are grouped and is the primary factor in automatic matching during bank reconciliation. Please be aware though that the reconciliation cut off time, matching mode and "BANK-RECONCILIATION-AUTO-MATCH-DAYS" system reference will also impact how transactions are matched during bank reconciliation. |
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| Reconciliation Cut Off Time | The hour of the day after which transactions are presented on the next day. Used for cases (such as integrated EFTPOS) where a bank cut off applies. Usually set to 0 (midnight).
If cut off time is set on a tender and a transaction is entered after this cut off time, then this transaction will appear in the bank reconciliation dated the next day.
EG If tender Eftpos has a cut off time of 17:00 (which is 5pm), and if sales invoice is finalised after 5pm, then the sales invoice will have todays date however the banking will have tomorrows date. |
| Matching Mode | The degree of matching required before a bank reconciliation line is "auto matched" against an imported statement. Can be set to: - Ignore Reference (Always): Don't check the reference on the bank statement line against the reference in Readysell when matching - match only on date and value.
- Ignore Reference (When Readysell Reference Empty): If the Reference is Readysell is not entered, continue by matching on date and value only. If a reference is present in Readysell, ensure the reference matches.
- Require Reference Match: Always ensure that the reference matches (along with the date and value). If there is no reference entered in Readysell, do not auto match.
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| Payment File Type | Type of File by which the payment is being made. Can be ABA or BPAY if you are using this method. Otherwise all other file types are set to NONE.
If you reconcile Method is set to Batch, then the payment file type needs to be either ABA or BPAY |
| Count Required | Whether this tender is to be included in a cash count at end of day. |
| Allow Negative Tender | Whether this tender permits negative values to be entered. |
| Available on POS | Whether this tender is available for use on the Readysell Point of Sale software. |