Overview
The Allocations window shows all payments that have been made and allocated against invoices, debit notes and credit notes. The net result (value) of an allocation will always be zero.
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This feature is not available in Readysell Lite. |
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You can reverse an allocation from here also.
Viewing an allocation
- In the navigation panel, click Relationships then click Allocations.
- Locate the allocation you want to view. You can use the filter to view all allocations, today's allocations, or allocations with a status of Posting or Failed.
- Click on an allocation in the list to view more information.
The fields at the top of the screen show general information and balance details for the allocation. The Lines tab shows all the items that make up the allocation. Click on Source Record to view the original item.
Reversing an allocation
Reversing an allocation reverses all open items that make up that allocation. This means that, for each open item in the allocation, the open item value is reset to its original value.
- In the navigation bar, double-click Relationships then click Allocations.
- Locate the allocation that you wish to reverse.
- Select the allocation in the list, then click Reverse. The payment will now be outstanding, and the related invoices and credits will now have a non-zero balance.
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Getting Started
Child pages (Children Display) page Getting started with allocations
Reference
Buttons
Refer to Common Buttons.
Fields
| Name | Description |
|---|---|
Type | Transaction Code (CRDALC (Card Allocation)) |
Number | The transaction number of the allocation. |
Status | A Status is the updated feature on any entry/transaction made within readysell. |
Date | The date and time (local to the workstation) when the action took place. This can be changed at the time of the allocation |
Card | Cardid and Name that the allocation has been made against. |
Value | The value of the allocation must always net out to zero. It is the sum of the Payment plus or minus any Invoices/Credits that are part of the allocation |
Payment Discount | This is the discount value that has been applied to the customer payment (cuspay) at the time of the allocation. |
Balances | |
Balance Current | The customer’s current balance. |
Balance 30 Days | The customer’s 30 day balance. |
Balance 60 Days | The customer’s 60 day balance. |
Balance 90 Days | The customer’s 90 day balance. |
Balance 120 Days | The customer’s 120 day balance. |
Balance Forward | The customer’s balance for future dated transactions. |
Lines tab
| Name | Description |
|---|---|
| Transaction type | All the transaction types that make up the allocation (e.g: Cuspay (Custome Payment) SALCRD (Sales Credit), SALINV (Tax Invoice) etc) |
| Transaction Number | The transaction number of the open item that is part of the allocation (Cuspay, Salinv, Salcrd etc) |
| Date | The date of the open item |
| Age | The Period that the open item is posted into. |
| Description | This is the customers order reference/number of that open item that is part of the allocation |
| Value | The total value of each open item |
| Allocate | The total value allocated against each open item |
| Discount | Discount that has been applied against the customer payment at the time of the allocation |
| Balance | The amount owing on the open item. That is, Value - Allocated Value + or - Discount . This may differ from the value if a part payment has been made. |
General tab
| Name | Description |
|---|---|
| Site | Site for that Customer |
| Period | The period in which the allocation occurred. |