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Overview
The Allocations window shows all payments that have been made and allocated against Invoicesinvoices, Debits Notes and Credit Notes.The Net result debit notes and credit notes. The net result (value) of an allocation will always be the value of 0.00.
You can reverse an allocation from here also.
Finding an Allocation
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Reversing an Allocation
Reversing an allocation reverses all open items that make up that allocation..
Reversing an allocation resets the open item value back to its orginal value for all open items that made up that allocation..
- Click on "Relationships"
- Click on "Allocations"
- You have a filter drop down box at the top of the screen. You can select 'All Allocations' or 'Todays Allocations'. Select one of them.
- You will then be presented with a list of all allocations genearated.
- Search and find the Allocation that needs to be reversed
- Highlight it and Click on "Reverse"
- The Open Items that are on that allocation will be reversed. That is the Payment will now be outstanding and the relating Invoices and Credits will have a balance.
zero.
| Note |
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This feature is not available in Readysell Lite. |
Getting Started
Child pages (Children Display) page Getting started with allocations
Reference
Buttons
Refer to Common Buttons.
Fields
| Name | Description |
|---|---|
Type | Transaction Code (CRDALC (Card Allocation)) |
Number | The transaction number of the allocation. |
Status | A Status is the updated feature on any entry/transaction made within readysell. |
Date | The date and time (local to the workstation) when the action took place. This can be changed at the time of the allocation |
Card | Cardid and Name that the allocation has been made against. |
Value | The value of the allocation must always net out to zero. It is the sum of the Payment plus or minus any Invoices/Credits that are part of the allocation |
Payment Discount | This is the discount value that has been applied to the customer payment (cuspay) at the time of the allocation. |
Balances | |
Balance Current | The customer’s current balance. |
Balance 30 Days | The customer’s 30 day balance. |
Balance 60 Days | The customer’s 60 day balance. |
Balance 90 Days | The customer’s 90 day balance. |
Balance 120 Days | The customer’s 120 day balance. |
Balance Forward | The customer’s balance for future dated transactions. |
Lines tab
| Name | Description |
|---|---|
| Transaction type | All the transaction types that make up the allocation (e.g: Cuspay (Custome Payment) SALCRD (Sales Credit), SALINV (Tax Invoice) etc) |
| Transaction Number | The transaction number of the open item that is part of the allocation (Cuspay, Salinv, Salcrd etc) |
| Date | The date of the open item |
| Age | The Period that the open item is posted into. |
| Description | This is the customers order reference/number of that open item that is part of the allocation |
| Value | The total value of each open item |
| Allocate | The total value allocated against each open item |
| Discount | Discount that has been applied against the customer payment at the time of the allocation |
| Balance | The amount owing on the open item. That is, Value - Allocated Value + or - Discount . This may differ from the value if a part payment has been made. |
General tab
| Name | Description |
|---|---|
| Site | Site for that Customer |
| Period | The period in which the allocation occurred. |