Overview
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This feature is not available in Readysell Lite. |
A purchase run is used to determine what products need to be ordered and in what quantities. Readysell provides two basic ways to calculate this: by defining minimum and maximum stock levels for a product (Min Max), or by considering average weekly sales.
Getting Started
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| Image | Field | Description |
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 | Delete | Allows you to delete a selected supplier or selected suppliers off the purchase run without deleting the whole purchase run |
 | Extract Products | Brings up the purchase run selection window so that you can extract products and their suppliers based on the criteria of this window onto the purchase run |
 | Change Supplier | Allows all products on a single purchase run to have their supplier set to one common supplier with a single button Once a day. A purchase order run is created for the wholesale supplier. Their may be many suppliers on the purchase run. The user clicks a single button, selects the required supplier and all purchase order lines on the purchase run change supplier to the supplier that was entered. |
 | Filter | There is a filter on the purchase run window which can show Order Required and Order Not Required and All. This filter is just above the lines to be ordered. Change the filter to Order Not Required, the product should show in this list, the Message tab at the bottom of the screen will show why it doesn't want to order it, you can change the Qty field to read as the quantity you wish to order of this product. |
Supplier's information
| Field | Description |
|---|---|
| Site | The site for this proposed purchase order from this supplier. If you have more than one site, your purchase run may be for all sites which means the supplier could appear more than once to show a purchase run for each site's supplier |
| Supplier | The supplier the products are to be ordered from (this can change should you wish to change them to a different supplier) |
| Value Ex Tax | The value ex tax of the purchase run generated for each supplier |
| Value Inc Tax | The value inc tax of the purchase run generated for each supplier |
| Min Order Value | The minimum order $ value of the purchase run/order required to order from this supplier. This is Inc GST |
| Minimum Order Variance | The difference between what the minimum order value is and what you've so far added to the purchase run for that supplier |
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| Field | Description |
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| Count of Weekly Sales | The count of time it sold per week - used when processing a purchase run based on average weekly sales. |
| Qty of Weekly Shipments | The total qty of shipments per week - used when processing a purchase run based on average weekly sales. |
| Stock Required | This is the stock required for this item |
| Qty on Sales Back Order | The qty on sales back order for this item |
| Qty on Purchase Order | The qty on outstanding purchase orders for this item |
| Qty Allocated | The quantity allocated for this item |
| Qty On Hand | The quantity on hand for this item |
| Unit Qty on Hand | The qty on hand based on the default sell unit on the product |
| Qty Available | The quantity available for this item |
| Quantity Sold | The quantity sold for a recent range of dates. The criteria that determine the number of days used is locked in the program and does not change based on which method you use to extract the lines. The sales for the previous two months starting from today are always used, but only for the product from the selected supplier( Technically Product movement supplier is current supplier, date from two months ago up to today) If today was 14/12/2021. The criteria would be Date >= 2021-10-14 and Date < 2021-12-15 and the supplier is the supplier for this purchase run item. |
| Net Qty On Hand | The net quantity on hand |
| Lead Time | The number of days that the product takes to get to your site. From the point in time that you send the order to the supplier, to the point where it lands in your site. |
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| Field | Description |
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| Site | |
| Transaction Number | |
| Supplier | |
| Value Inc Tax Ordered | |
| Value Inc Tax On Order | |
| Minimum Order Variance | |
| Status |
Product fields
Each product has a number of fields that govern how it behaves in a purchase run. These fields are set on the Products screen. The table below shows how each field is used in a purchase run, and the tab within the Products screen where each one is located.
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