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The General Ledger affect when stock is Received from a Purchase Order.

The General ledger stock on hand account is debited as stock is being increased.
The General Ledger Accrued Stock account is Credited until the purchase receipt is Invoiced.
Once the Purchase receipt is Invoices, the Accrued General ledger account is Debited.


This procedure is for use when you have received the stock for a purchase order on a Delivery Docket, or your job is to purely receipt stock and it's another persons job to process the purchase invoice.

  1. In the Navigation panel, go to Purchasing then Orders.
  2. Search for and select the purchase order, using the purchase order number.
  3. Before continuing, verify that it is the correct purchase order with the correct supplier details.
  4. Check the products on the purchase order.  If there are any changes or substitute products, you must amend the purchase order before continuing.

  5. When you are satisfied that the purchase order is correct, click on button Receive.  This prepares the system for the update of stock on hand for the products received.

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  6. The Purchase Receipt window opens in another tab.  The date will be today's date.  This date should match the actual date you received the stock at your site, this way if you have autostockadjustments turned on, the system knows to use the stock you are receiving in.
  7. Check all products by scan checking (if you have the scanners to do so), and use the Accept Scan Variances or amend quantities if necessary. (If the supplier is set to backorder, the purchase order will remain outstanding until all stock has been supplied.)
  8. You should not need to change any costings at this point.
  9. Make sure that the products, quantities, product units and locations are correct

  10. Click on button Finalise.

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  11. This updates the stock on hand only.  The purchase order remains open until the invoice is entered.

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  1. In the Navigation panel, go to Purchases then Orders.
  2. Search for and select the purchase order, using the purchase order number.

  3. Click on button Receive

    Follow the steps 6-9 as above.


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  4. The Purchase Receipt window opens in another tab.  The date will be today's date.  This date should match the actual date you received the stock at your site, this way if you have autostockadjustments turned on, the system knows to use the stock you are receiving in.
  5. Check all products by scan checking (if you have the scanners to do so), and use the Accept Scan Variances or amend quantities if necessary. (If the supplier is set to backorder, the purchase order will remain outstanding until all stock has been supplied.)
  6. You should not need to change any costings at this point.
  7. Make sure that the products, quantities, product units and locations are correct

Purchase orders can have multiple purchase receipts.

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