Di's original email for reference. Working on it
basic steps for receiving stock only:
receiving a purchase order not the purchase invoice (PURREC)
click on readysell
select purchase order
search for the purchase order number
highlight it
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The General Ledger affect when stock is Received from a Purchase Order. The General ledger stock on hand account is debited as stock is being increased. |
This procedure is for use when you have received the stock for a purchase order on a Delivery Docket, or your job is to purely receipt stock and it's another persons job to process the purchase invoice.
- In the Navigation panel, go to Purchasing then Orders.
- Search for and select the purchase order, using the purchase order number.
- Before continuing, verify that it is the correct purchase order with the correct supplier details
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- .
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- Check the products on the purchase order
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- . If there are any changes or substitute products
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- , you must amend the purchase order
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- before continuing.
When you are satisfied that the purchase order is correct, click on button Receive. This prepares the system for the update of stock on hand for the products received
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Purchase receipt window will open on another tab
the date that appears on the purchase receipt will be todays date, this cannot be changed as the system recognises the stock as being received today.
check all products
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.
Expand title Show Me 
- The Purchase Receipt window opens in another tab. The date will be today's date. This date should match the actual date you received the stock at your site, this way if you have autostockadjustments turned on, the system knows to use the stock you are receiving in.
- Check all products by scan checking (if you have the scanners to do so), and use the Accept Scan Variances or amend quantities if necessary. (If the supplier is set to backorder, the purchase order will remain outstanding until
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normally you do not change any costing on the purchase receipt as only goods are received with a delivery docket.
once products and qtys are correct
click on Finalise.
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- all stock has been supplied.)
- You should not need to change any costings at this point.
- Make sure that the products, quantities, product units and locations are correct
Click on button Finalise.
Expand title Show Me 
- This updates the stock on hand only.
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- The purchase order remains open until the invoice is entered.
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If you have partly received stock already, you can then receive the remainder of
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log back in purchase order
find the purchase order
the 'Receive' action button will still be available.
click on the 'Receive' action button
and follow steps as above.
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the stock
- In the Navigation panel, go to Purchases then Orders.
- Search for and select the purchase order, using the purchase order number.
Click on button Receive
Expand title Show Me - The Purchase Receipt window opens in another tab. The date will be today's date. This date should match the actual date you received the stock at your site, this way if you have autostockadjustments turned on, the system knows to use the stock you are receiving in.
- Check all products by scan checking (if you have the scanners to do so), and use the Accept Scan Variances or amend quantities if necessary. (If the supplier is set to backorder, the purchase order will remain outstanding until all stock has been supplied.)
- You should not need to change any costings at this point.
- Make sure that the products, quantities, product units and locations are correct
Purchase orders can have multiple purchase receipts.
If you receive 1 Invoice for a Purchase order and that purchase order has multiple receipts, highlight each receipt by holding down the Control Button key on your keyboard and , then click on ‘Invoice’ action button Invoice.