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Note

A task needs to be enabled in order for the customer to get Invoiced.
To activate the task go to Administration> Advanced> Tasks> Invoice Pre Ordered Products turn the check box on 'Enabled' and click on Save.
Enter the appropriate value in the Schedule field and to do so see link Setting task schedules.
The task will run based upon the values set on the count cycle selected.

Number of Months = Total Unit Quantity /Number of invoices.
You must use an approximation. Unit Quantity must be a multiple , this is how the arithmetic works.

If you are converting over to Readysell preordered products with the following opening position:
Last Invoiced Oct 2017
Contract Ends July 2018
That is 9 months of Invoicing remaining
This customer currently has 14.5 hour remaining
Invoiced 2 hours per month
9 months <> 14.5/2 as 14.5/2 = 7.25 months
You must use an approximation that is Unit qty = 14 and number of invoices = 7 to get charged 2 hours a month.

Quantity Invoiced formula for Quantity Invoiced = Unit Quantity\Number of Invoices
Value Invoiced formula = Unit Quantity x Unit price ex tax \ Number of Invoices.

The billing rate is separate to the usage rate and the usage rate has to be the same values as the line that is getting credited.

Quantity Available = Balance remaining on this preordered product that has not been consumed by a posted transaction such as a sale shipment or service shipment

Quantity uninvoiced = balance of this preordered that has not yet been invoiced to the customer. Calculated as the unit quantity of the preordered product less the quantity that has already been invoiced.

A product needs to be set up to be used in the credit lines generated by the preordered contract product (Preordered Product Redemption) and maybe call it - Preordered Product Credits.
You can only have 1 product set up with a type = Preordered
See more details below.

In Preordered products on the tab called 'Used Shipment Lines', this displays a list of the Usage Shipments Lines and Redemptions when the service is used up.
In Preordered products on the tab called 'Invoiced shipment lines', this displays a list of shipments when the customer has been charged for the pre-ordered product.

Set up General ledger Account

Note
A general ledger account can be set up if you wish to break up your revenue to see Pre Ordered Products Redeemed. Check with your accountant. Otherwise assign the product category to the Non Stock Product Category header

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Note

title	Info

The credit redemption product needs to be set up as a type = PreorderProduct
The product that is preordered can be any product.
This product should already exist please check the product module. Search for Product-Type = Preordered Product
Readysell suggests that the product code to stand for the redemption credit line be 'PO'

If the redemption product does not exist please then create as per instructions below:

Go to products
Ensure you have a general ledger account if you wish to break up the revenue and costing
If this is the case, ensure you create a new product category
Set up a product to be used in the redemption credit lines generated by the pre ordered contract call it PreOrderProduct with maybe a description = Preordered Product Credit
Ensure the product has a Type = Pre Order Charge
Assign it to the Non Stock Product Category - Pre Ordered Product Redeemed
You can only have 1 product set up in the system with a type = preordered charge

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Versions Compared

Old Version 34

New Version 35

Key

Set up General ledger Account